Request for Information- Transformative Solutions for Asset Management & Community Development

West Valley City has issued a Request for Information (RFI) seeking innovative technology solutions for two critical municipal platforms: a Computerized Maintenance Management System (CMMS)/Enterprise Asset Management (EAM) and a Community Development & Permitting System. The city aims to replace its current Cityworks system with an advanced, technology-driven solution that incorporates AI strategy and automation to enhance citizen engagement and deliver measurable community value. Specific requirements include cloud-native architecture, mobile applications, GIS integration, workflow automation, and AI-enabled reviews. Vendors must submit comprehensive responses up to 8 pages in length through the Bonfire platform, with a strict submission deadline of November 30, 2025, at 6:00 p.m. local time. The RFI seeks detailed information including cost summaries, project implementation plans, data migration approaches, and innovation capabilities. The city is targeting licensing for up to 400 users and expects vendors to provide 5-year software licensing estimates and professional services/implementation costs for municipalities of similar size. Selected vendors may be invited to provide presentations or demonstrations, with the ultimate goal of developing a budgetary framework for a future Request for Proposals procurement process.

The RFI does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The current system being used is Cityworks, which will be replaced through this procurement process. West Valley City is seeking integration capabilities that will allow seamless transition and data migration from existing systems. While specific budget ranges are not definitively stated, the procurement is scoped for a comprehensive technology refresh encompassing asset management and community development functions for a city-wide implementation. The procurement approach suggests the city is open to innovative solutions from a variety of technology vendors who can demonstrate advanced capabilities in municipal software platforms. The RFI indicates that the city reserves the right to reject any or all proposals and to waive any defects, providing flexibility in the selection process. Interested vendors can obtain additional details and specifications through www.utah.bonfirehub.com or by contacting Ken Cushing at ken.cushing@wvc-ut.gov for further information about the opportunity.