Bid_4171GM_-_Replacement_Condenser_Coils_for_Chillers__-_ADDENDUM_1.pdf

This is Addendum 1 to a solicitation issued by the School Board of Marion County, Florida for replacement condenser coils for chillers through a term contract procurement (Bid 4171GM). The addendum modifies the original bid requirements for fourteen Carrier chiller units (models 30RBA, 30XAA, 30RAN, and 30RB225) and four Trane chiller units (models RTAC350 and RTAC155), with coils specified to include copper tubes, aluminum fins, right-handed and left-handed configurations, microchannel alternatives, dipped coils, and stainless steel casing options. All coils must be new and unused, shipped with dry nitrogen holding charges, and pressure-tested to 400 PSIG for delivery to the MCPS Technical Services Compound at 1101 SW 7th Road, Ocala, Florida 34471 on a FOB Destination, Freight Prepaid basis. The question deadline is March 9, 2026 at 2:00 PM, with bids due electronically through www.myvendorlink.com by March 13, 2026 at 2:00 PM. Board approval is anticipated for April 14, 2026, with the contract term running from April 15, 2026 through April 30, 2027, with options to renew for up to three additional one-year periods.

The addendum establishes firm, fixed pricing requirements that must include all labor, materials, and freight charges and remain fixed throughout the contract term. Award will be made to the lowest responsive and responsible bidder, with the School Board retaining discretion to award by item, group, section, category, or through primary and secondary supplier arrangements. No minimum purchase quantities are guaranteed under this term contract. Bidders must comply with all applicable federal, state, and local laws, including E-Verify employment verification requirements and Florida Public Records Law, and must provide proof of required insurance coverage prior to contract commencement, including Workers' Compensation, Commercial General Liability with a $1,000,000 minimum, and Product Liability with a $1,000,000 minimum. Bidders must submit numerous required forms and certifications, including a Bidder Acknowledgement, Proposal Form with itemized pricing, Bidder's Qualification Statement, Division of Corporations registration documentation, Confidential Material Statement, Drug-Free Workplace Certification, Debarment Certification, and Manufacturer's Authorizations.