Relocation and Storage of Library Books at Seminole High School

The Pinellas County School District is soliciting sealed electronic bids for the relocation and storage of library books at Seminole High School through Request for Quotation #26-HO-017. The procurement involves a comprehensive library relocation project scheduled for May 30, 2026, with materials stored in a climate-controlled offsite facility for six months and returned to the renovated Media Center on November 30, 2026. Key deliverables include reviewing new shelving layouts, developing collection and shelving matrices, renting book-move containers for the six-month storage period, tagging the collection, transferring materials into containers, and providing replacement insurance coverage. The contractor must provide a minimum of 400 square feet of climate-controlled storage space included in the bid price, complete both move-out and move-in phases within two days each, and furnish proof of general liability and workers' compensation insurance throughout the project. Bidders must submit pricing as a lump sum for relocation, storage, and insurance services with separate line items for monthly storage costs after the initial six-month period, and all freight, handling, and insurance charges must be included in the quoted price. A pre-proposal meeting is scheduled for April 6, 2026, at 2:15 a.m. at Seminole High School (8401 131st Street North, Seminole, Florida 33776), with sealed electronic bids due before 4:00 p.m. on April 8, 2026, submitted through the District's OpenGov Procurement Portal at https://procurement.opengov.com/portal/PCSB. The evaluation period runs from April 8 through April 10, 2026, and the contract commences May 30, 2026, with no renewal options but potential unilateral District extension for up to three additional thirty-day periods at the same terms.

There are no specific set-aside designations or enterprise restrictions identified in the solicitation materials for this procurement. All contractors must comply with Level 2 background screening clearance under the Jessica Lunsford Act, E-Verify registration and compliance, and submit certifications including the Human Trafficking Affidavit, Sworn Statement under Section 287.133(3)(a), Drug-Free Workplace Certification, and Debarment Form AD-1048. Bidders must provide at least three references for similar services completed within the last three years, accept purchasing card payments without additional fees, and submit a non-collusion certification; all subcontractors must be identified in bid submissions. The District requires contractors to maintain insurance coverage meeting specified minimums: General Liability Insurance of $1,000,000 per occurrence and $2,000,000 general aggregate, Automotive Liability Insurance of $300,000 Combined Single Limit, and Workers' Compensation Insurance meeting Florida Statute 440 requirements with Employer's Liability limits of $100,000 per accident and $500,000 disease policy limit. The contract value is listed as "N/A" for protest bond calculation purposes, though price escalation provisions at renewal periods are permitted not to exceed the previous year's Consumer Price Index for All Urban Consumers (CPI-U) increase with 60 days' written notice prior to contract expiration. The District will give consideration to prices established by the State of Florida Department of Management Services, Division of Purchasing, in its evaluation process.