Seminole_High_School_-_Media_Center_Designs_SM.pdf

This file consists of a Request for Quotation (RFQ #26-HO-017) issued by the Pinellas County School District for the relocation and storage of library books at Seminole High School. The project encompasses a comprehensive library relocation scheduled for May 30, 2026, with materials to be stored in a climate-controlled offsite facility for six months and returned to the renovated Media Center on November 30, 2026. Key deliverables include reviewing new shelving layouts, developing collection and shelving matrices, renting book-move containers, tagging the collection, transferring materials into containers, and providing replacement insurance coverage. The contractor must provide a minimum of 400 square feet of climate-controlled storage space included in the bid price and complete both move-out and move-in phases within two days each. A pre-proposal meeting is scheduled for April 6, 2026, at 2:15 a.m. at Seminole High School (8401 131st Street North, Seminole, Florida 33776). Sealed electronic bids are due before 4:00 p.m. on April 8, 2026, through the District's OpenGov Procurement Portal at https://procurement.opengov.com/portal/PCSB. The evaluation period runs from April 8 through April 10, 2026, and the contract commences May 30, 2026, with no renewal options but potential unilateral District extension for up to three additional thirty-day periods at the same terms.

Bidders must submit pricing as a lump sum for relocation, storage, and insurance services with separate line items for monthly storage costs beyond the initial six-month period, with all freight, handling, and insurance charges included in the quoted price. The contract value is listed as "N/A" for protest bond calculation purposes. Required insurance coverage includes General Liability Insurance of $1,000,000 per occurrence and $2,000,000 general aggregate, Automotive Liability Insurance of $300,000 Combined Single Limit, and Workers' Compensation Insurance meeting Florida Statute 440 requirements. All contractors must comply with Level 2 background screening clearance under the Jessica Lunsford Act, E-Verify registration and compliance, and submit certifications including the Human Trafficking Affidavit, Sworn Statement under Section 287.133(3)(a), Drug-Free Workplace Certification, and Debarment Form AD-1048. Bidders must provide at least three references for similar services completed within the last three years, accept purchasing card payments without additional fees, and submit a non-collusion certification with all subcontractors identified in bid submissions. The District will give consideration to prices established by the State of Florida Department of Management Services, Division of Purchasing, in its evaluation process. No specific set-aside designations or enterprise restrictions are identified in the solicitation materials.