NIGP 91785: Rent, Storage Space Onsite

NIGP 91785 Rent, Storage Space Onsite (Item) encompasses on-site and off-site storage facilities for records, documents, media, and materials that state and local governments require for operational continuity and compliance. The recent solicitations show state and local buyers procuring climate-controlled warehouse and vault space, retrieval and handling services, containerized storage for library materials, and mobile office and storage unit rentals deployed seasonally or for project-specific durations. Issuing bodies include county purchasing departments (Bernalillo County, New Mexico), school districts (Pinellas County Schools, Florida), municipalities (City of Dallas, Texas), and public colleges (Valencia College, Florida). The mix spans administrative records storage at the county level, library relocation projects at K–12 districts, seasonal mobile office deployment by parks departments, and curriculum development consulting for educational infrastructure.

Recent activity concentrates in the Southwest and Southeast, with posted opportunities originating from New Mexico, Florida (two solicitations), and Texas as of April–May 2026. Representative opportunities include Bernalillo County's RFP 5026-SS for off-site records storage and handling (posted May 11, 2026; due May 30, 2026), which requires a minimum of 3,000 cubic feet expandable to 8,000 cubic feet of warehouse space and a climate-controlled vault for microfilm with retrieval response times ranging from one hour to 48 hours; Pinellas County School District's RFQ 26-HO-017 for relocation and six-month storage of library books at Seminole High School (posted April 10, 2026; due April 8, 2026), requiring 400 square feet of climate-controlled storage with move-out and move-in completion within two days each; and the City of Dallas's competitive bid for a three-year ID/IQ agreement for seasonal rental and purchase of mobile office buildings and storage units (posted April 2, 2026; due May 8, 2026), with units ranging from 8-foot by 10-foot to 8-foot by 40-foot configurations. New Mexico state resident, Native American resident, and resident veteran preferences apply to the Bernalillo County opportunity, subject to an 18 percent combined preference cap. Florida's Pinellas County Schools and Dallas specify insurance requirements, pre-bid meetings, and electronic submission portals; Dallas includes SBE participation goals and local preference scoring.