Radiation Equipment Maintenance, Repair, and Calibration

The Arizona Department of Health Services, Bureau of Radiation Control is awarding a contract for on-site and off-site maintenance, repair, and calibration services on radiation detection equipment at 4814 South 40th Street, Phoenix, Arizona 85048, with bids due April 2, 2026 under IFB BPM007426. Ludlum Measurements, Inc. was awarded a partial contract on April 30, 2026 (Contract No. CTR081613) after evaluation determined it the lowest responsible and responsive bidder; two competing bidders were found non-responsive for failing to provide pricing in the format specified in the solicitation.

The contract requires current ISO/IEC 17025-2017, ANSI/NCSL Z540-1-1994, or NIST traceable standards certification as a mandatory qualification. The scope encompasses 35 line items covering maintenance and calibration for radiation detection equipment manufactured by Ludlum, Fluke, Berkeley Nucleonics, Raysafe, Radcal, and X-Rite, including survey meters, detectors, scintillation friskers, isotope identifiers, ion chambers, gamma spectroscopy systems, proportional counting systems, and thermoluminescence dosimetry readers. All pricing must be all-inclusive, covering freight, delivery, travel, labor, materials, and overhead. BRC staff must accompany supplier personnel at all times during on-site work. Services must comply with manufacturer-recommended maintenance schedules and OEM repair procedures, with service completion reports due within three days. Non-emergency repairs require 24-hour response; emergency service must be provided within 48 to 72 hours.

The contract term is one year from award with options for successive 12-month extensions for a maximum aggregate term of five years. The contractor must provide a Certificate of Liability Insurance with Commercial General Liability coverage of $2 million general aggregate and $1 million per occurrence before commencing work. Ludlum Measurements was awarded line items 1 through 9 and 17 through 20. Mirion Technologies Canberra, Inc. and Gamma Products, Inc. were rejected as non-responsive; Mirion additionally took exceptions to material terms and conditions. The procurement file will be available in the Arizona Procurement Portal at https://app.az.gov three days after the April 30 award date.