Purchase of Vehicle Batteries

The City of Phoenix Public Works Department is seeking sealed bids for a comprehensive vehicle battery procurement contract through Invitation for Bid (IFB 26-FSD-011). The solicitation covers the purchase of batteries across four distinct product groups: automotive and light duty truck, medium duty truck, generator (serviceable type), and miscellaneous equipment and powersports batteries. Vendors must provide detailed pricing for multiple Battery Council International (BCI) group sizes with varying warranty levels (1-year, 2-3 years, and 3+ years). The contract is structured for an initial three-year term with two potential one-year extensions, potentially spanning a total of five years, commencing around October 1, 2025. Key procurement requirements include sealed batteries meeting specific performance criteria, weekly battery core pickup, and maintaining an established, reliable supply chain. The bid response deadline is July 23, 2025, at 11:00 am, with a non-mandatory pre-offer conference scheduled for June 30, 2025. Vendors must submit comprehensive documentation including manufacturer percentage discounts, unit costs, warranty information, and detailed reporting capabilities for each battery group and size.

The solicitation appears to emphasize broad participation, with no explicit set-aside designations for disadvantaged enterprises noted in the available documents. However, the Supplemental Terms and Conditions document indicates potential civil rights compliance and nondiscrimination requirements that may impact vendor selection. While specific budget ranges are not explicitly stated, the city reserves the right to award contracts by individual line items, groups, or combinations that provide the most advantageous outcome. The procurement will be conducted through the City's OpenGov e-Procurement Portal, with technical support available via email at procurement-support@opengov.com. Contractors must provide comprehensive documentation, including manufacturer part numbers, catalog dates, list prices, and discount prices. The city anticipates significant contract activity but does not guarantee specific purchase volumes, suggesting potential flexibility in order quantities. Vendors must demonstrate the ability to provide all parts and accessories from the manufacturers they represent, with a focus on comprehensive warranty provisions and reliable supply chain management.