Purchase of Misting Fans/Coolers

Collier County, Florida is conducting an informal Quick Quote procurement for the purchase of two misting fans/coolers to supplement its existing fleet of two units and expand emergency management capabilities for simultaneous operations at multiple locations during planned events, unplanned outages, and disaster operations. The units will provide temperature control in enclosed or tented spaces, support evacuation shelters, assist responder rehabilitation areas, and establish public cooling sites. Specific technical requirements include minimum 25-30 inch width with maximum 75 inch height, 110V AC power at 15 amperes, 20-25 inch blade diameter, minimum 28,000 BtuH cooling capacity with minimum 8,500 cfm airflow, minimum 80 gallon tank capacity, integrated wheels with locking mechanisms, minimum 25-foot power cord, GFCI-protected operation, and a standard manufacturer's warranty of at least one year for parts and labor. All quotes must be submitted electronically through the Collier County Procurement Services Division Online Bidding System by February 20, 2026 at 3:00 p.m., with questions accepted through February 16, 2026 at 5:00 p.m. The award will be made to the responsive vendor submitting the lowest quote, with pricing required to remain firm through the fiscal year ending September 30th. Vendors must demonstrate compliance with numerous requirements including possession of a Florida Certificate of Authority to Conduct Business, E-Verify enrollment, appropriate insurance coverage with Collier County named as additional insured, proper W-9 documentation, and compliance with all federal, state, and local laws and regulations.

The procurement is federally funded through the Emergency Management Performance Grant (EMPG) program administered by the Florida Department of Emergency Management with FEMA oversight, requiring compliance with federal regulations including Build America, Buy America Act domestic preference requirements and 2 CFR Part 200 regulations. No specific set-asides for disadvantaged enterprises or organizational restrictions are identified in the procurement documents. The budget ceiling for this procurement is $16,000.00 in available EMPG funds, with the Independent Cost Estimate establishing an average estimated cost of $11,859.97 for two units based on pricing from three commercial vendors ranging from $10,094.74 to $13,618.00. Delivery must occur to the Emergency Services Center at 8075 Lely Cultural Parkway, Naples, Florida 34113 during normal business hours with inspection upon receipt, on an FOB destination basis with the vendor retaining risk of loss until actual receipt by the county. All goods are subject to county inspection and approval prior to payment, with defective or nonconforming items returnable at vendor expense. The purchase order constitutes a one-time acquisition governed by Collier County's standard purchase order terms and conditions and Florida law, with venue in the Twentieth Judicial Circuit in Collier County.