MOP_-_EMPG_G0559_MISTING_FAN.pdf
PDF 188 KB Posted
- Attached to
- Purchase of Misting Fans/Coolers
- Solicitation number
- QQ-2026-096
- Issued by
- Collier County, Florida
About this file
This document is a Method of Procurement Decision Form from Collier County, Florida, documenting the procurement approach for the acquisition of two misting fans/coolers through an informal Quick Quote process. The county seeks to purchase misting fan units to supplement its existing fleet of two units and expand emergency management capabilities for temperature control during planned events, unplanned outages, and disaster operations at multiple simultaneous locations. The units will support evacuation shelters, responder rehabilitation areas, and public cooling sites. The procurement requires specific technical specifications including minimum 25-30 inch width with maximum 75 inch height, 110V AC power at 15 amperes, 20-25 inch blade diameter, minimum 28,000 BtuH cooling capacity with minimum 8,500 cfm airflow, minimum 80 gallon tank capacity, integrated wheels with locking mechanisms, minimum 25-foot power cord, GFCI-protected operation, and a standard one-year manufacturer's warranty. Electronic quotes must be submitted through the Collier County Procurement Services Division Online Bidding System by February 20, 2026 at 3:00 p.m., with questions accepted through February 16, 2026 at 5:00 p.m. Delivery must occur to the Emergency Services Center at 8075 Lely Cultural Parkway, Naples, Florida 34113 during normal business hours on an FOB destination basis.
The procurement is federally funded through the Emergency Management Performance Grant (EMPG) program administered by the Florida Department of Emergency Management with FEMA oversight, with a budget ceiling of $16,000.00 in available EMPG funds. The Independent Cost Estimate establishes an average estimated cost of $11,859.97 for two units based on pricing from three commercial vendors ranging from $10,094.74 to $13,618.00. The award will be made to the responsive vendor submitting the lowest quote, with pricing required to remain firm through the fiscal year ending September 30th. Vendors must demonstrate compliance with federal regulations including the Build America, Buy America Act domestic preference requirements and 2 CFR Part 200 regulations, and must possess a Florida Certificate of Authority to Conduct Business, E-Verify enrollment, appropriate insurance coverage with Collier County named as additional insured, and proper W-9 documentation. All goods are subject to county inspection and approval prior to payment, with defective or nonconforming items returnable at vendor expense.
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COLLIER COUNTY
For the Acquisition of Goods and Services Funded By Federal/State Grant Programs
Method of Procurement Decision Form
PURPOSE: To best determine and document the method of procurement suitable and comply with federal rule §200.318(i) to maintain records sufficient to detail the history of procurement.
CHECK ONE:
• Federal threshold is <$150,000 – County policy is more restrictive. Follow Local Policy unless otherwise determined.
• Grantor agencies require price or rate quotations be obtained from an adequate number of qualified sources for competition under $150,000 - Local Policy defines the number of adequate sources unless a grantor agency has specific guidance. (IE - FEMA requires (3) responsive quotes.)
Competitive Procurement (In Excess of $50,000) Amount >$50,000 (Federal threshold is <$150,000 – County policy more restrictive. Follow Local Policy. A BCC approved waiver would be required for an informal procurement above the local policy threshold.
Sealed Bid (IFB) §200.320(c)(1)
• A complete, adequate, and realistic specification or purchase description is available;
• Two or more responsible bidders are willing and able to compete effectively for the business; and
• The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally on the basis of price.
Competitive Proposals (RFP) §200.320(d)
• Requests for proposals must be publicized and identify all evaluation factors and their relative importance.
Any response to publicized requests for proposals must be considered to the maximum extent practical;
• Proposals must be solicited from an adequate number of qualified sources;
• must have a written method for conducting technical evaluations of the proposals received and for selecting recipients;
• Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program, with price and other factors considered; and
• may use competitive proposal procedures for qualifications-based procurement of A/E professional services whereby competitors' qualifications are evaluated and the most qualified competitor is selected, subject to negotiation of fair and reasonable compensation. The method, where price is not used as a selection factor, can only be used in procurement of A/E professional services. It cannot be used to purchase other types of services though A/E firms are a potential source to perform the proposed effort.
REQUSITIONED BY:
Name Date est. FY14 v. 4
Small Purchase ($3,000 - $50,000) Request For Quote (RFQ) §200.320(b)
Sole Source/Noncompetitive ( complete a local Exemptions from the Competitive Process request AND a grants Sole Source Form)
| Small Purchase 3000 50000 Request For Quote RFQ 200320b: On | |
| Competitive Proposals RFP 200320d: Off | |
| Sole SourceNoncompetitive: Off | |
| Date: 12/18/2025 | |
| 2025-12-18T08:48:46-0500 | |
| SicilianoDebra |
Sealed Bid IFB 200320c1: Off
File details come from the government source that posted it. Updated .