MOP_-_EMPG_G0559_MISTING_FAN.pdf
PDF 188 KB Posted
- Attached to
- Purchase of Misting Fans/Coolers
- Solicitation number
- QQ-2026-096
- Issued by
- Collier County, Florida
About this file
This is a Method of Procurement Decision Form from Collier County, Florida, documenting an informal Quick Quote procurement for the purchase of two misting fans/coolers to supplement the county's existing fleet of two units and expand emergency management capabilities during planned events, unplanned outages, and disaster operations. The procurement supports simultaneous operations at multiple locations for temperature control in enclosed or tented spaces, evacuation shelter support, responder rehabilitation areas, and public cooling sites. The units must meet specific technical requirements including 25-30 inch width with maximum 75 inch height, 110V AC power at 15 amperes, 20-25 inch blade diameter, minimum 28,000 BtuH cooling capacity with minimum 8,500 cfm airflow, minimum 80 gallon tank capacity, integrated wheels with locking mechanisms, minimum 25-foot power cord, and GFCI-protected operation. All quotes must be submitted electronically through the Collier County Procurement Services Division Online Bidding System by February 20, 2026 at 3:00 p.m., with the deadline for questions set for February 16, 2026 at 5:00 p.m. The award will be made to the responsive vendor submitting the lowest quote.
The procurement budget ceiling is $16,000.00 in available Emergency Management Performance Grant (EMPG) funds, with an Independent Cost Estimate establishing an average estimated cost of $11,859.97 for two units based on pricing from three commercial vendors ranging from $10,094.74 to $13,618.00. The procurement is federally funded through the EMPG program administered by the Florida Department of Emergency Management with FEMA oversight, requiring compliance with federal regulations including Build America, Buy America Act domestic preference requirements and 2 CFR Part 200 regulations. Vendors must demonstrate compliance with Florida Certificate of Authority to Conduct Business, E-Verify enrollment, appropriate insurance coverage with Collier County named as additional insured, proper W-9 documentation, and compliance with all federal, state, and local laws and regulations. Delivery must occur to the Emergency Services Center at 8075 Lely Cultural Parkway, Naples, Florida 34113 on an FOB destination basis with the vendor retaining risk of loss until actual receipt by the county, and pricing must remain firm through the fiscal year ending September 30th.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
COLLIER COUNTY
For the Acquisition of Goods and Services Funded By Federal/State Grant Programs
Method of Procurement Decision Form
PURPOSE: To best determine and document the method of procurement suitable and comply with federal rule §200.318(i) to maintain records sufficient to detail the history of procurement.
CHECK ONE:
• Federal threshold is <$150,000 – County policy is more restrictive. Follow Local Policy unless otherwise determined.
• Grantor agencies require price or rate quotations be obtained from an adequate number of qualified sources for competition under $150,000 - Local Policy defines the number of adequate sources unless a grantor agency has specific guidance. (IE - FEMA requires (3) responsive quotes.)
Competitive Procurement (In Excess of $50,000) Amount >$50,000 (Federal threshold is <$150,000 – County policy more restrictive. Follow Local Policy. A BCC approved waiver would be required for an informal procurement above the local policy threshold.
Sealed Bid (IFB) §200.320(c)(1)
• A complete, adequate, and realistic specification or purchase description is available;
• Two or more responsible bidders are willing and able to compete effectively for the business; and
• The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally on the basis of price.
Competitive Proposals (RFP) §200.320(d)
• Requests for proposals must be publicized and identify all evaluation factors and their relative importance.
Any response to publicized requests for proposals must be considered to the maximum extent practical;
• Proposals must be solicited from an adequate number of qualified sources;
• must have a written method for conducting technical evaluations of the proposals received and for selecting recipients;
• Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program, with price and other factors considered; and
• may use competitive proposal procedures for qualifications-based procurement of A/E professional services whereby competitors' qualifications are evaluated and the most qualified competitor is selected, subject to negotiation of fair and reasonable compensation. The method, where price is not used as a selection factor, can only be used in procurement of A/E professional services. It cannot be used to purchase other types of services though A/E firms are a potential source to perform the proposed effort.
REQUSITIONED BY:
Name Date est. FY14 v. 4
Small Purchase ($3,000 - $50,000) Request For Quote (RFQ) §200.320(b)
Sole Source/Noncompetitive ( complete a local Exemptions from the Competitive Process request AND a grants Sole Source Form)
| Small Purchase 3000 50000 Request For Quote RFQ 200320b: On | |
| Competitive Proposals RFP 200320d: Off | |
| Sole SourceNoncompetitive: Off | |
| Date: 12/18/2025 | |
| 2025-12-18T08:48:46-0500 | |
| SicilianoDebra |
Sealed Bid IFB 200320c1: Off
File details come from the government source that posted it. Updated .