RE__Insurance_Requirements_-_Quick_Quote__Purchase_of_Misting_Fans.pdf

From: Greily Gonzalez To: Kristofer Lopez Subject: RE: Insurance Requirements - Quick Quote: Purchase of Misting Fans Date: Friday, January 23, 2026 10:09:52 AM Attachments: Scope of Work - Misting Fans 2025-2026 KL.docx

8. Insurance Requirements Updated.docx image001.png image002.png image003.png image004.png image005.png image006.png CountyLogo-FullColor_948165c4-9665-41b4-9162-fbb16abff557.png Facebook_0522f546-5e75-4698-95f9-f15590a3defe.png Instagram_a8da4774-4b5b-4ad1-8d23-20e69b3b605d.png X-Twitter_8d678efc-bd14-44ce-97cf-7fbab1003b00.png Youtube_0078f7f1-7789-4afd-a015-50689fe1f99b.png 311IconforSignature_655c7bb5-b2bb-49a0-9737-5ae8a4da3ba6.png

Hello Kristofer, Per our conversation if the vendor you are purchasing the misting fans from uses a third party to ship the item you can proceed without insurance.

Let me know if anything in the scope changes.

Greily Gonzalez Manager - Risk Human Resources

Office:239-252-8914

3311 Tamiami Trail E Naples, FL 34112 Greily.Gonzalez@collier.gov

My email address has changed. Effective immediately, please update your contact list to use this new address: Greily.Gonzalez@collier.gov

From: Kristofer Lopez <Kristofer.Lopez@collier.gov> Sent: Friday, January 23, 2026 9:57 AM To: Greily Gonzalez <Greily.Gonzalez@collier.gov> Subject: Insurance Requirements - Quick Quote: Purchase of Misting Fans

Greily, Would you please review for Insurance requirements. This is only for the purchase and delivery of cooling equipment.

Respectfully, Kristofer Lopez Contract Administration Specialist Corporate Financial & Management Service

Office:239-252-5551

3299 Tamiami Trail East, Ste 201 Naples Naples, FL 34112 Kristofer.Lopez@collier.gov

My email address has changed. Effective immediately, please update your contact list to use this new address: Kristofer.Lopez@collier.gov mailto:Greily.Gonzalez@collier.gov mailto:Kristofer.Lopez@collier.gov tel:239-252-8914 mailto:Greily.Gonzalez@collier.gov mailto:Greily.Gonzalez@collier.gov https://www.collier.gov/ https://www.facebook.com/CollierGov https://www.instagram.com/colliercountyfl https://www.instagram.com/colliercountyfl https://twitter.com/CollierGov https://twitter.com/CollierGov https://www.youtube.com/channel/UC8SjMQsoy184ZEmFc-PWlpw https://www.youtube.com/channel/UC8SjMQsoy184ZEmFc-PWlpw https://colliercountyfl.qscend.com/311/ tel:239-252-5551 mailto:Kristofer.Lopez@collier.gov mailto:Kristofer.Lopez@collier.gov https://www.collier.gov/ https://www.facebook.com/CollierGov https://www.instagram.com/colliercountyfl https://twitter.com/CollierGov https://www.youtube.com/channel/UC8SjMQsoy184ZEmFc-PWlpw https://colliercountyfl.qscend.com/311/

Misting Coolers

1. Purpose

The purpose of these two (2) misting fans is to provide temperature control within enclosed or tented spaces during planned events, unplanned outages, and disaster operations. These units supplement our existing fleet of two (2) fans and will expand our capability to support simultaneous operations at large sites or separate locations. The additional units enhance our ability to provide heat mitigation for shelters, responder rehabilitation areas, and public cooling sites.

2. Intended Use

In normal operations, these units can provide temporary cooling for work areas that have lost air conditioning. At planned events, they may be used inside cooling tents or shaded areas for public comfort.

During disaster operations, the units can support temperature reduction inside evacuation shelters before landfall, assist with cooling if A/C systems fail during an event, and provide post-storm cooling sites for the public. The units would be expected to reduce air temperature in spaces up to a minimum 3,000 square feet.

3. Operational Requirements

These misting coolers need to be mobile and be repositioned as needed. They must be able to use standard 110V/15A electrical circuit and water supplied through the onboard tank (or an external supply if available). Units must be able to operate in indoor, tented spaces, or shaded outdoor areas effectively.

4. Justification

By adding these two units to our existing inventory of two, Emergency Management will increase its capability to provide cooling support at multiple shelters, responder sites, or community cooling locations. After major incidents, numerous areas may require heat mitigation, and these units will enhance our ability to protect residents and responders during high-heat conditions.

5. Deployment and Storage

These units will be maintained and stored by Emergency Management at the Emergency Services Center and deployed by internal staff or personnel working under Emergency Management. Other departments, divisions, or public safety partners may request use of the units when operationally appropriate. If a unit is assigned outside the department, it will be issued via hand receipt, tracked by asset or serial number, and included in quarterly inventory checks.

6. Specifications

Width: Minimum 25-30 inches Height: Max 75 inches Power Cord Length: Minimum 25 ft Voltage: 110V AC Current: 15 A Blade Diameter: 20 to 25 inches Cooling Capacity: Minimum 28,000 BtuH Airflow: Minimum 8,500 cfm Minimum Average Coverage Area: 60 sq ft Maximum Average Coverage Area: 3,500 sq ft Tank Capacity: Minimum 80 Gal Plug Type: NEMA 5-15P (standard grounded plug) Safety Features: GFCI-protected cord or circuit required for operation Mobility: Integrated wheels with locking mechanism; built-in handle for transport Warranty: Standard manufacturer’s warranty (minimum 1-year parts and labor)

7. Delivery

Units are to be delivered to Emergency Management at the Emergency Service Center, 8075 Lely Cultural Pkwy, Naples, FL 34113. Delivery must occur during normal business hours, with inspection upon receipt.

INSURANCE AND BONDING REQUIREMENTS

Insurance / Bond Type

Required Limits

1. |X| Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption. An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

1. |_| Employer’s Liability

$___________ single limit per occurrence

1. |_| Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$_______________single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. The General Aggregate Limit shall be endorsed to apply per project. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability.

1. |_| Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

1. |_| Automobile Liability

$_________ Each Occurrence; Bodily Injury & Property Damage, Owned/Non‑owned/Hired; Automobile Included

1. |_| Other insurance as noted:

|_| Watercraft $ __________ Per Occurrence

|_| United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work.

$ __________ Per Occurrence

|_| Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work.

|_| Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement.

|_| Pollution $ __________ Per Occurrence

|_| Professional Liability $ ___________ Per claim & in the aggregate

|_| Project Professional Liability $__________ Per Occurrence

|_| Valuable Papers Insurance $__________ Per Occurrence

|_| Cyber Liability $__________ Per Occurrence

|_| Technology Errors & Omissions $__________ Per Occurrence

1. |_| Bid bond

Shall be submitted with proposal response in the form of certified funds, cashiers’ check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation.

1.

|_| Performance and Payment Bonds

For projects in excess of $200,000, bonds shall be submitted with the executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as “A-“ or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders’ surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038.

1. |X| Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

1. |X| Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

1. |X| The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

1. |X| On all certificates, the Certificate Holder must read: Collier County Board of County Commissioners, 3295 Tamiami Trail East, Naples, FL 34112

1. |X| Thirty (30) Days Cancellation Notice required.

1. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk Insurance will be addressed by the Collier County Risk Management Division.

Vendor’s Insurance Acceptance

By submission of the bid Vendor accepts and understands the insurance requirements of these specifications, agrees to maintain these coverages through the duration of the agreement and/or work performance period, and that the evidence of insurability may be required within five (5) days of notification of recommended award of this solicitation.

Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing.