Purchase_of_Misting_Fans_Coolers.pdf
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- Attached to
- Purchase of Misting Fans/Coolers
- Solicitation number
- QQ-2026-096
- Issued by
- Collier County, Florida
About this file
This is a Quick Quote procurement document issued by Collier County, Florida's Corporate Financial & Management Services Division seeking purchase of two misting fans/coolers to supplement the county's existing fleet of two units and expand emergency management cooling capabilities for simultaneous operations at multiple locations. The misting fans will provide temperature control in enclosed or tented spaces during planned events, unplanned outages, and disaster operations, supporting evacuation shelters, responder rehabilitation areas, and public cooling sites. The procurement requires units with minimum 25-30 inch width and maximum 75 inch height, 110V AC power at 15 amperes, 20-25 inch blade diameter, minimum 28,000 BtuH cooling capacity with minimum 8,500 cfm airflow, minimum 80 gallon tank capacity, integrated wheels with locking mechanisms, minimum 25-foot power cord, GFCI-protected operation, and standard manufacturer's warranty of at least one year for parts and labor. The question submission deadline is February 16, 2026 at 5:00 p.m., with quote responses due by February 20, 2026 at 3:00 p.m. through the Collier County Procurement Services Division Online Bidding System. The contract term is a one-time purchase with firm pricing, and delivery must occur to the Emergency Services Center at 8075 Lely Cultural Parkway, Naples, Florida 34113 during normal business hours with inspection upon receipt.
The award will be made to the responsive vendor submitting the lowest quote. Pricing must remain firm for the duration of the resultant purchase order, with all goods delivered FOB destination and subject to county inspection and approval prior to payment. The procurement is federally funded through the Emergency Management Performance Grant (EMPG) program administered by the Florida Department of Emergency Management with FEMA oversight, requiring compliance with Build America, Buy America Act domestic preference requirements and 2 CFR Part 200 regulations. The budget ceiling is $16,000.00 in available EMPG funds, with an Independent Cost Estimate establishing an average estimated cost of $11,859.97 for two units based on commercial vendor pricing. Vendors must comply with county purchase order terms and conditions, demonstrate E-Verify enrollment, provide W-9 documentation, obtain a Florida Certificate of Authority to Conduct Business, maintain appropriate insurance coverage with Collier County named as additional insured, and comply with all applicable federal, state, and local laws and regulations. Surcharges are not accepted, and defective or nonconforming items are returnable at vendor expense.
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For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl
COLLIER COUNTY
QUICK QUOTE
FOR
PURCHASE OF MISTING FANS/COOLERS
Edward Ahleman, Procurement Specialist
Procurement Services Division
3299 Tamiami Trail E,East Naples, FL, 34112 edward.ahleman@collier.gov
(239) 252-8464
Quick Quote Title: Purchase of Misting Fans/Coolers
Table Of Contents
1. QUICK QUOTE
2. INTRODUCTION
3. TERM
4. AWARD CRITERIA
5. SPECIFICATIONS/SCOPE OF WORK
6. PRICING PROPOSAL
7. VENDOR QUESTIONNAIRE
Attachments:
A - PO Terms and Conditions
B - Quick Quotes Instructions Version 1
C - Template - New Vendor - Modify Request Form
D - Grant Acceptance of Conditions (Under $100K) 1.26
1. QUICK QUOTE
Purchase of Misting Fans/Coolers
Release Project Date: February 9, 2026
Question Submission Deadline: February 16, 2026, 5:00pm
Response Submission Deadline: February 20, 2026, 3:00pm
All quotes shall be submitted online via the Collier County Procurement Services Division Online
Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.
2. INTRODUCTION
The Corporate Financial & Management Services Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.
3. TERM
The purchase order term, if an award is made is intended to be for a one-time purchase.
Prices shall remain firm for the term of the resultant purchase order.
NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A
VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.
Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.
All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.
4. AWARD CRITERIA
For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.
5. SPECIFICATIONS/SCOPE OF WORK
https://procurement.opengov.com/portal/collier-county-fl
5.1. Purchase of Misting Fans/Coolers
A. Purpose
The purpose of these two (2) misting fans is to provide temperature control within enclosed or tented spaces during planned events, unplanned outages, and disaster operations. These units supplement our existing fleet of two (2) fans and will expand our capability to support simultaneous operations at large sites or separate locations. The additional units enhance our ability to provide heat mitigation for shelters, responder rehabilitation areas, and public cooling sites.
B. Intended Use
In normal operations, these units can provide temporary cooling for work areas that have lost air conditioning. At planned events, they may be used inside cooling tents or shaded areas for public comfort.
During disaster operations, the units can support temperature reduction inside evacuation shelters before landfall, assist with cooling if A/C systems fail during an event, and provide post-storm cooling sites for the public. The units would be expected to reduce air temperature in spaces up to a minimum 3,000 square feet.
C. Operational Requirements
These misting coolers need to be mobile and be repositioned as needed. They must be able to use standard 110V/15A electrical circuit and water supplied through the onboard tank (or an external supply if available). Units must be able to operate in indoor, tented spaces, or shaded outdoor areas effectively.
D. Justification
By adding these two units to our existing inventory of two, Emergency Management will increase its capability to provide cooling support at multiple shelters, responder sites, or community cooling locations. After major incidents, numerous areas may require heat mitigation, and these units will enhance our ability to protect residents and responders during high-heat conditions.
E. Deployment and Storage
These units will be maintained and stored by Emergency Management at the Emergency Services Center and deployed by internal staff or personnel working under Emergency Management. Other departments, divisions, or public safety partners may request use of the units when operationally appropriate. If a unit is assigned outside the department, it will be issued via hand receipt, tracked by asset or serial number, and included in quarterly inventory checks.
F. Specifications
Width: Minimum 25-30 inches Height: Max 75 inches Power Cord Length: Minimum 25 ft Voltage: 110V AC Current: 15 A Blade Diameter: 20 to 25 inches Cooling Capacity: Minimum 28,000 BtuH Airflow: Minimum 8,500 cfm Minimum Average Coverage Area: 60 sq ft Maximum Average Coverage Area: 3,500 sq ft Tank Capacity: Minimum 80 Gal Plug Type: NEMA 5-15P (standard grounded plug) Safety Features: GFCI-protected cord or circuit required for operation Mobility: Integrated wheels with locking mechanism; built-in handle for transport Warranty: Standard manufacturer’s warranty (minimum 1-year parts and labor)
G. Delivery
Units are to be delivered to Emergency Management at the Emergency Service Center, 8075 Lely
Cultural Pkwy, Naples, FL 34113. Delivery must occur during normal business hours, with inspection upon receipt.
6. PRICING PROPOSAL
Line Item Description Quantity Unit of
Measure Unit Cost Total
1 Misting Fan/Cooler per Specifications 2 EA
TOTAL
7. VENDOR QUESTIONNAIRE
1. Vendor's Insurance Statement*
By confirming, we understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award.
☐ Please confirm
*Response required
2. Please Provide Copy of E-Verify Enrollment*
*Response required
3. Please Provide Copy of W-9*
*Response required
4. Provide Copy of State of Florida Registration or Equivalent *
*Response required
5. If a new Vendor to Collier County Board of County Commissioners, please compete the new vendor form attached.
File details come from the government source that posted it. Updated .