Publication of City Charter, City Code, & Zoning Ordinance

The City of Phoenix Finance Department's Central Procurement Division is seeking a contractor to publish and maintain the City Charter, City Code, and Zoning Ordinance through a five-year contract commencing on or about July 1, 2026. The primary deliverables include creating and maintaining a public-facing, ADA-compliant website for publishing the City Code at no charge, providing annual printed materials (six hardbound copies of the City Charter and City Code, and six copies of the Zoning Ordinance), and managing updates to both electronic and paper formats. The contractor must have a fully operational website by June 15, 2026, offer customer service from 7:00 a.m. to 6:00 p.m. Monday through Friday, and complete modification footnote catch-up within 90 to 180 days of contract start. The website must be frameless, shareable, printer-friendly, searchable, and navigable on any web browser or device. Key evaluation criteria include method of approach (300 points), qualifications and experience (450 points), and cost (250 points), totaling 1,000 points. The solicitation was released on December 18, 2025, with a pre-offer conference scheduled for January 6, 2026, written inquiries due by January 13, 2026, and offers due on January 20, 2026, at 2:00 p.m.

The procurement includes specific Disadvantaged Business Enterprise (DBE) and small business participation requirements, mandating contractors submit annual participation plans and demonstrate proactive outreach to DBE-certified suppliers through the Arizona UTRACS database. Offerors must have been in operation for a minimum of five years and demonstrate experience in city charter, code, and zoning ordinance publishing services. Required insurance includes $2,000,000 in Commercial General Liability, statutory Workers' Compensation limits, and $1,000,000 in Technology Errors and Omissions Liability. While no specific budget range is explicitly stated, the contract allows for potential annual price increases with 60 days' notice and supporting documentation, subject to City approval. All documents, work products, equipment, and materials created under the contract will become the property of the City. The City reserves the right to award the contract to a single offeror or reject all offers, with the potential for contract termination with or without cause upon 30 days' written notice.