Acceptance_of_Offer_Form_2026.pdf
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- Solicitation number
- RFP GGS-26-0117
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is an Acceptance of Offer Form issued by the City of Phoenix, Arizona, related to a Publication of City Charter, City Code, & Zoning Ordinance contract. The City of Phoenix Finance Department's Central Procurement Division solicited this five-year contract commencing on or about July 1, 2026. The primary deliverables include creating and maintaining a public-facing, ADA-compliant website for publishing the City Code at no charge, providing annual printed materials consisting of six hardbound copies of the City Charter and City Code and six copies of the Zoning Ordinance, and managing updates to both electronic and paper formats. The contractor must have a fully operational website by June 15, 2026, offer customer service from 7:00 a.m. to 6:00 p.m. Monday through Friday, and complete modification footnote catch-up within 90 to 180 days of contract start. The solicitation was released on December 18, 2025, with a pre-offer conference on January 6, 2026, written inquiries due by January 13, 2026, and offers due on January 20, 2026, at 2:00 p.m. The contract became effective upon award by City Council, contingent on signature and recording by the City Clerk's department.
Evaluation criteria totaled 1,000 points, distributed as follows: method of approach (300 points), qualifications and experience (450 points), and cost (250 points). Offerors must have been in operation for a minimum of five years and demonstrate experience in city charter, code, and zoning ordinance publishing services. Required insurance includes $2,000,000 in Commercial General Liability, statutory Workers' Compensation limits, and $1,000,000 in Technology Errors and Omissions Liability. The contract includes Disadvantaged Business Enterprise (DBE) and small business participation requirements, mandating contractors submit annual participation plans and demonstrate proactive outreach to DBE-certified suppliers. The City reserves the right to award the contract to a single offeror or reject all offers, with potential contract termination with or without cause upon 30 days' written notice. The website must be frameless, shareable, printer-friendly, searchable, and navigable on any web browser or device. All documents, work products, equipment, and materials created under the contract will become the property of the City.
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Text version
ACCEPTANCE OF OFFER
The Offer is hereby accepted.
The Contractor is now bound to sell the material(s) or service(s) listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc.
and the Contractor’s Offer as accepted by the City.
This contract shall henceforth be referred to as Contract No. ____________. The Contractor has been cautioned not to commence any billable work or provide any material or service under this contract until Contractor receives purchase order, or contract documentation.
CITY OF PHOENIX
A Municipal Corporation
Ed Zuercher, City Manager
Director or delegate:
Title:
Department:
Attest:
__________________________________ this _____day of ________________2026
City Clerk
Approved as to form this 19th day of January 2017. This document has been approved as to form by the City Attorney and is on file with the City Clerk. It need not be submitted to the City
Attorney for approval unless the form document is altered.
| Acceptance Director Name: |
| Acceptance Title: |
| Acceptance Department: |
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