ESBD_374294_1726240961756_7_Addendum No. 1_304T-25-915M1 Per-sort Mail Services.pdf

Statewide Procurement Division

RFP NO. 304T-25-915M1 ADDENDUM NO. 1

CONTRACT SPECIALIST: Jennifer Walls, CTCD, CTCM

The purpose of this Addendum is to provide a response to questions.

QUESTIONS AND ANSWERS: Reference Page 2 of this Addendum

THIS ADDENDUM SHALL BE ATTACHED TO AND FORM A PART OF THE REFERENCED RFP AND

THE CONTRACT.

RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM, BY SIGNING AND

RETURNING WITH RESPONSE. FAILURE TO SUBMIT THE SIGNED ADDENDUM MAY DISQUALIFY

THE RESPONSE.

RESPONDENT COMPANY NAME AUTHORIZED REPRESENTATIVE SIGNATURE

AUTHORIZED REPRESENTATIVE PRINTED NAME

Questions and Answers

RFP No. 304T-25-915M1

Title:

Question

No.

Question Answer

Would it be possible to provide specific mail volumes for the different locations listed, including all types of presort first-class mail and any other mail types?

CPA is unable to provide specific volumes per Customers. CPA does not have a list breaking down the volume per mail type.

Is all the mail at the State Mail Office-Austin separated by departments or call centers during pickup?

The mail from the Statewide Mail Office is placed in trays for pick up by the current presort vendor. When the vendor arrives, they will count the number of presort trays against the entries on their online pickup slip to confirm what they are collecting.

Does the State Mail Office-Austin have multiple pickups per day?

No, the Statewide Mail Office - Austin has only one pickup per day.

Can you provide the addresses for all the different pickup locations?

CPA is unable to provide specific Customer locations other than the cities shown on Attachment E - Potential Customers and

Locations of Service.

Do you have a list of potential customers and service locations with lower mail volumes that may not meet the minimum volume requirements?

To CPA's knowledge, only the Employees Retirement System of

Texas (TX 78701) and Texas Department of Agriculture (TX

78701) are using this contract and do not meet the minimum volume requirements.

Can you supply the name of the courier currently picking up your mail to take to the presort vendor?

To view current Contractor and rates, reference the Texas

Smartbuy website at https://www.txsmartbuy.gov/browsecontracts/1967

Could you please provide the details on the meter rates for presort letters and presort flats that are currently being processed under the existing contract?

Reference Question and Answer 6 for current meter rates.

Is there a possibility that the winning bid may have different presort postage rates listed by department for letters and flats, or do all departments use the same presort postage rates for these items?

Presort postage rates must be statewide.

Can you confirm if in Attachment C, titled "Preferences," it was meant to be "References" instead?

Preferences is the correct title for Attachment C. Reference Part

A, Section A.18.4 for a description of Attachment C usage.

In the Scope of Work, Section A.9.2 regarding "Mail Pieces," could you please clarify what specific type of information is required in this section?

Section A.9.2 Mail Pieces is simply a listing of mail pieces in use by State Agencies.

In Section A10 regarding "Contingency Service for Customers," could you please provide information on which customers and the potential volumes that may utilize permit imprint mail?

CPA is unable to provide specific volumes that utilize imprint mail per Customers, CPA provided a Potential Customer list.

In Attachment A, No. 8 regarding the "Child Support Obligation

Certification," does this section need to be filled out? If not, would this be considered a non-bid response? Addtionally, could you please provide the reason why this information is requested?

Yes, the Respondent must provide the requested information required by Attachment A, No. 8, if applcable. Failure to provide the required information will result in disqualification of the Response. Attachment A, No. 8 is required by Texas law.

Pre-Sort (Barcode) Mail Services

Addendum No. 1