Pre-Advertisement Notice for City Vehicle Inventory Count

The City of Atlanta Department of Public Works, Office of Fleet Services is conducting a competitive sealed-bid procurement with a pre-qualification phase for a comprehensive physical inventory and reconciliation of approximately 6,500–7,000 city-owned fleet assets, with proposals due June 19, 2026. The multi-step process begins with vendor pre-qualification to establish capability and capacity before the formal Invitation for Bid.

Vendors must demonstrate a minimum of five years of experience conducting large-scale fleet or asset inventories, including at least two years supporting governmental agencies. The scope requires physical verification of assets across multiple city facilities and satellite locations, facilitating drive-through verification events, cross-referencing vehicles against departmental records, and achieving an 80 percent coverage target of the total fleet. Deliverables include interim milestones for each department's inventory count completion, a master inventory report, photographic documentation of unsafe or aged vehicles, weekly progress reports in dashboard or spreadsheet format due each Monday by noon, and audit-ready documentation capturing vehicle identification (VIN, license plate, make, model, color), photographic logs of damaged units, and recommendations for fleet management improvements. The project must be completed within sixteen weeks of the start date. All contractor employees must complete background checks and wear visible company badges during site visits; inspections should occur during late afternoons or evenings to minimize operational disruption.

The estimated contract value is not to exceed $225,000 for the entire term. A Pre-Solicitation Conference will be noticed separately to provide additional details. Final documentation must be delivered in electronic format via email prior to project conclusion with no retention period required.