Parking Guidance System (PGS)

The City of New Smyrna Beach, Florida (located in Volusia County) is soliciting proposals through Request for Proposal 13-26-MP for the furnishing and installation of a fully cloud-based Parking Guidance System (PGS) designed to provide motorists with real-time occupancy information for city-owned parking spaces. The primary project encompasses two downtown parking areas: the Canal Street Area with 596 total spaces (428 on-street and 168 in five lots) and the Flagler Avenue Area with 211 total spaces (96 on-street and 115 in two beach parks), with a secondary option for expansion to four unpaved lots totaling 294 additional spaces. Deliverables include flush-mounted parking sensors providing real-time occupancy data, two digital matrix signs at key locations, and a web dashboard for monitoring metrics such as peak occupancy, dwell time, and turnover rates. Proposers must submit a complete turnkey solution with fixed total cost including parts, equipment with manufacturer's suggested retail price (MSRP) discounts, and labor rates for five-year preventive maintenance, with gateways and signage offering both solar and hard-wired options. Minimum qualifications require five years of experience in PGS design, furnishing, and installation; current Florida business certification; active Sunbiz registration; proof of three years' financial stability; appropriate professional licensing; and required insurance coverage. Evaluation will be scored on 100 points across six criteria: Introduction and Letter of Interest (5 points), Project Approach and Management (25 points), Experience and Qualifications (25 points), Proposed Fee and Deliverables (20 points), References (5 points), and Financial Stability (20 points). The RFP was released March 16, 2026, with written questions due by March 30, 2026, proposal submissions due April 15, 2026, at 5:00 p.m. via the City's e-Procurement portal, proposal opening on April 16, 2026, evaluation meetings on April 23, 2026, and award recommendation to City Commission on May 12, 2026.

There are no specific set-aside designations for disadvantaged enterprises identified in the procurement documents; however, the federal contract provisions require affirmative steps to utilize small and minority businesses and women's business enterprises. All responding firms must comply with equal employment opportunity requirements, non-discrimination provisions established by Executive Order, and federal regulations including the Davis-Bacon Act prevailing wage requirements, Contract Work Hours and Safety Standards Act, Clean Air Act standards, and debarment and suspension verification through the System for Award Management. Proposers must demonstrate E-Verify registration, drug-free workplace certification, human trafficking attestations, and compliance with Florida's clean air and smoke-free workplace policies. Proposals must include at least four references from PGS and lighting upgrade projects completed within three years and demonstrate no pending litigation or incomplete contracts. All insurance policies must name the City of New Smyrna Beach as an additional insured with minimum ratings of "A" or better and Financial Size category "VII" or better according to A.M. Best Company standards. No incumbent vendor or current contractor is identified in the procurement documents, and no specific award value or budget range is disclosed in the available materials. The City intends to award a single contract with potential renewal upon mutual consent and City Commission approval, with all submittals remaining valid for 180 days from submission.