Insurance_Requirements_.pdf

This is an Insurance Requirements document for the City of New Smyrna Beach, Florida's Parking Guidance System (PGS) Request for Proposal 13-26-MP. The City seeks qualified contractors to furnish and install a cloud-based PGS across two downtown parking areas comprising 807 total spaces in the primary phase, with an optional secondary expansion to four unpaved lots containing 294 additional spaces. The system will include flush-mounted parking sensors, two digital matrix signs, and a web dashboard for occupancy monitoring. Proposers must submit responses by April 15, 2026, at 5:00 p.m. through the City's e-Procurement portal, with proposal opening on April 16, 2026. Evaluation meetings are scheduled for April 23, 2026, with award recommendation to City Commission on May 12, 2026. The contract will be awarded to a single contractor with potential renewal upon mutual consent and City Commission approval, and all submittals remain valid for 180 days from submission.

All insurance policies must name the City of New Smyrna Beach as an additional insured with minimum ratings of "A" or better and Financial Size category "VII" or better according to A.M. Best Company standards. Proposers must provide a complete turnkey solution with fixed total cost including parts, equipment with manufacturer's suggested retail price discounts, and labor rates for five-year preventive maintenance. Minimum qualifications require five years of PGS design and installation experience, current Florida business certification, active Sunbiz registration, proof of three years' financial stability, and appropriate professional licensing. Proposers must comply with federal contract provisions including the Davis-Bacon Act prevailing wage requirements, E-Verify registration, drug-free workplace certification, and human trafficking attestations. No specific award value or budget range is disclosed, and no incumbent vendor is identified. Evaluation will be scored on 100 points across six criteria: Introduction and Letter of Interest (5 points), Project Approach and Management (25 points), Experience and Qualifications (25 points), Proposed Fee and Deliverables (20 points), References (5 points), and Financial Stability (20 points).