DMS_Locations_S_and_N_Causeway.pdf

This is a Parking Guidance System (PGS) procurement document from the City of New Smyrna Beach, Florida, located in Volusia County, issued through Request for Proposal 13-26-MP. The City seeks a fully cloud-based PGS to provide real-time occupancy information for city-owned parking spaces across two primary downtown areas: the Canal Street Area (596 total spaces: 428 on-street and 168 in five lots) and the Flagler Avenue Area (211 total spaces: 96 on-street and 115 in two beach parks), with a secondary option for expansion to four unpaved lots containing 294 additional spaces. The complete turnkey solution must include flush-mounted parking sensors, two digital matrix signs at key locations, a web dashboard for monitoring occupancy metrics, and both solar and hard-wired gateway and signage options. The RFP was released March 16, 2026, with written questions due March 30, 2026, proposal submissions due April 15, 2026, at 5:00 p.m. via the City's e-Procurement portal, proposal opening on April 16, 2026, evaluation meetings on April 23, 2026, and award recommendation to City Commission on May 12, 2026. The City intends to award a single contract with potential renewal upon mutual consent and City Commission approval, with all submittals valid for 180 days from submission.

Proposers must submit fixed total cost proposals including parts, equipment with manufacturer's suggested retail price discounts, and labor rates for five-year preventive maintenance. Minimum qualifications require five years of experience in PGS design, furnishing, and installation; current Florida business certification; active Sunbiz registration; proof of three years' financial stability; appropriate professional licensing; and required insurance coverage with A.M. Best ratings of "A" or better and Financial Size category "VII" or better, naming the City as additional insured. No specific award value, budget range, or incumbent vendor is identified in the available procurement materials. Evaluation will be scored on 100 points across six criteria: Introduction and Letter of Interest (5 points), Project Approach and Management (25 points), Experience and Qualifications (25 points), Proposed Fee and Deliverables (20 points), References (5 points), and Financial Stability (20 points). All responding firms must comply with equal employment opportunity requirements, federal regulations including Davis-Bacon Act prevailing wage requirements, E-Verify registration, drug-free workplace certification, human trafficking attestations, and Florida's clean air and smoke-free workplace policies. Proposals must include at least four references from PGS and lighting upgrade projects completed within three years and demonstrate no pending litigation or incomplete contracts.