Insurance_Requirements_.pdf

This is an Insurance Requirements document for the City of New Smyrna Beach, Florida's Request for Proposal 13-26-MP for a Parking Guidance System (PGS). The project involves furnishing and installing a cloud-based system providing real-time occupancy information across two downtown parking areas: the Canal Street Area (596 spaces) and the Flagler Avenue Area (211 spaces), with an optional expansion to four unpaved lots containing 294 additional spaces. Deliverables include flush-mounted parking sensors, two digital matrix signs, and a web dashboard for monitoring occupancy metrics. The RFP was released March 16, 2026, with written questions due March 30, 2026, and proposal submissions due April 15, 2026, at 5:00 p.m. through the City's e-Procurement portal. Proposal opening is scheduled for April 16, 2026, with evaluation meetings on April 23, 2026, and award recommendation to City Commission on May 12, 2026. The contract will be a single award with potential renewal upon mutual consent and City Commission approval, with all submittals valid for 180 days from submission.

All responding firms must maintain insurance policies naming the City of New Smyrna Beach as an additional insured with minimum ratings of "A" or better and Financial Size category "VII" or better according to A.M. Best Company standards. Proposers must submit a complete turnkey solution with fixed total cost including equipment with manufacturer's suggested retail price discounts and labor rates for five-year preventive maintenance. Minimum qualifications require five years of experience in PGS design, furnishing, and installation; current Florida business certification; active Sunbiz registration; proof of three years' financial stability; and appropriate professional licensing. No specific set-aside designations or incumbent vendor is identified. Evaluation will be scored on 100 points across six criteria: Introduction and Letter of Interest (5 points), Project Approach and Management (25 points), Experience and Qualifications (25 points), Proposed Fee and Deliverables (20 points), References (5 points), and Financial Stability (20 points). All proposers must comply with federal regulations including Davis-Bacon Act prevailing wage requirements, E-Verify registration, drug-free workplace certification, and human trafficking attestations.