Maps_Flagler_Ave_-_North_Flagler_-_Canal_Street.pdf

This is a project map file related to a Parking Guidance System (PGS) procurement by the City of New Smyrna Beach, Florida, depicting the Flagler Avenue and Canal Street parking areas in the downtown district. The map illustrates the geographic layout of the two primary project zones: the Canal Street Area containing 596 total parking spaces (428 on-street and 168 distributed across five lots) and the Flagler Avenue Area containing 211 total spaces (96 on-street and 115 in two beach parks). The procurement solicits proposals for furnishing and installing a fully cloud-based PGS with flush-mounted parking sensors, real-time occupancy data transmission, two digital matrix signs at strategic locations, and a web-based dashboard for performance monitoring. The RFP (13-26-MP) was released March 16, 2026, with written questions due March 30, 2026, and proposal submissions required by April 15, 2026, at 5:00 p.m. through the City's e-Procurement portal. Proposal opening occurs April 16, 2026, evaluation meetings are scheduled for April 23, 2026, and award recommendation to City Commission is set for May 12, 2026. The awarded contract includes a five-year preventive maintenance term with potential renewal upon mutual consent and City Commission approval.

The procurement requires a complete turnkey solution with fixed total cost pricing including equipment with manufacturer's suggested retail price discounts, labor rates, and five-year maintenance coverage, with gateways and signage offering both solar and hard-wired installation options. No specific budget or award value is disclosed in available materials. There are no identified incumbent vendors or current contractors. Proposers must meet minimum qualifications including five years of PGS experience, current Florida business certification, three years of financial stability documentation, appropriate professional licensing, and required insurance with City named as additional insured. Evaluation is scored on 100 points across six criteria: Introduction and Letter of Interest (5 points), Project Approach and Management (25 points), Experience and Qualifications (25 points), Proposed Fee and Deliverables (20 points), References (5 points), and Financial Stability (20 points). All firms must comply with federal contract provisions, prevailing wage requirements, E-Verify registration, drug-free workplace certification, human trafficking attestations, and debarment verification through the System for Award Management.