Parking_Lot_Information.pdf

This is a Parking Lot Information Sheet for the City of New Smyrna Beach, Florida, detailing municipal parking facilities across two project phases. The document identifies 11 parking areas in Phase 1 with a combined 283 spaces across various downtown and residential locations, including facilities at Esther Street Oceanfront Park (45 spaces), Marianne Clancy Park (70 spaces), South Orange Parking Lot (23 spaces), Canal Street Parking Lot (45 spaces), Julia Street Parking Lot (40 spaces), Faulkner Avenue Lot (33 spaces), and Sams Avenue Parking Lot (27 spaces). Phase 2 expands the system to include Flagler Avenue Oceanfront Park (104 spaces), Grayce Barck North Beach Community Park-East (28 spaces), Grayce Barck North Beach Community Park-West (12 spaces), Coronado Parking Lot (125 spaces), and Jessamine Lot (25 spaces), adding 294 additional spaces. The City released the Request for Proposal 13-26-MP on March 16, 2026, with written questions due March 30, 2026, and proposal submissions required by April 15, 2026, at 5:00 p.m. through the City's e-Procurement portal. The proposal opening is scheduled for April 16, 2026, with evaluation meetings on April 23, 2026, and award recommendation to City Commission on May 12, 2026. The resulting contract will be for a single award with potential renewal upon mutual consent and City Commission approval, with all submissions remaining valid for 180 days.

The RFP solicits a fully cloud-based Parking Guidance System including flush-mounted sensors, digital matrix signs, and web dashboards for real-time occupancy monitoring across the specified parking areas. Proposers must submit fixed total cost proposals including parts, equipment with MSRP discounts, and labor rates for five-year preventive maintenance, with gateways and signage offered in both solar and hard-wired options. Minimum qualifications include five years of PGS experience, current Florida business certification, active Sunbiz registration, three years of financial stability documentation, appropriate professional licensing, and required insurance coverage naming the City as additional insured. No specific set-aside designations or incumbent vendor information is identified; however, federal contract provisions require affirmative steps to utilize small, minority, and women-owned businesses. Evaluation criteria total 100 points across Introduction and Letter of Interest (5 points), Project Approach and Management (25 points), Experience and Qualifications (25 points), Proposed Fee and Deliverables (20 points), References (5 points), and Financial Stability (20 points). No specific award value or budget range is disclosed in available materials.