Registration inserts printing services

The Texas Department of Motor Vehicles (TxDMV) issued Request for Proposals No. 608-26-96636 for Registration Inserts Printing Services, seeking one contractor to design, produce, and deliver double-sided motor vehicle registration renewal inserts in two designs. The procurement requires the contractor to produce approximately 24 million inserts annually (12 million of each design type), with quarterly deliveries of 12 million inserts boxed as 12,000 units per case and palletized as 32 cases per pallet. Inserts must measure 7.5" x 3.625" and be printed on either #60 or #70 white smooth offset paper, with separate pricing required for each paper type. Respondents must provide all labor, materials, freight, and shipping costs inclusive in their per-case pricing, and submit cost proposals in the required Excel format using the provided Cost Proposal Workbook with tiered pricing for quantity breakpoints up to 12 million, 12-24 million, 24-36 million, and 36-48 million inserts. A pre-proposal conference is scheduled for May 25, 2026, at 10:00 AM Central Time, with proposal responses due by June 12, 2026, at 3:00 PM Central Time. Evaluation criteria weight Respondent's Proof of Ability to Meet State Needs at 50 percent, Cost Proposal at 40 percent, Qualifications of Staff and Key Personnel at 5 percent, and Overall Responsiveness, Clarity, and Organization of Response at 5 percent. Minimum qualifications include authorization to do business in Texas, at least ten years of experience in large-volume printing services, demonstrated financial solvency, and current VPTS performance ratings of "C" or higher. The anticipated notice of award is August 1, 2026, with a contract start date of September 1, 2026, and an initial term extending through August 31, 2027, with potential renewal for additional periods not exceeding five years total.

The solicitation contains no identified set-asides for disadvantaged enterprises or restricted vendor categories, though TxDMV's Respondent's Affirmations & Solicitation Acceptance form establishes preferences for Texas bidders and service-disabled veterans. All respondents must complete comprehensive affirmations and certifications addressing antitrust compliance, debarment status, E-Verify participation, child support obligations, human trafficking prohibitions, and prohibitions on boycotting Israel, among other requirements. Respondents must obtain and maintain extensive insurance coverage including Workers' Compensation with $1,000,000 employer's liability limits, Commercial General Liability with $1,000,000 per occurrence and $2,000,000 aggregate, Commercial Automobile Liability with $1,000,000 combined single limit, Professional Liability/Errors and Omissions with $1,000,000 per claim and $2,000,000 aggregate, Cyber/Privacy Liability Insurance with $1,000,000 per claim and $2,000,000 aggregate, and Umbrella/Excess Liability Insurance with $2,000,000 per occurrence and aggregate. No specific award value or budget range is disclosed in the solicitation; however, based on the cost proposal structure with maximum unit costs ranging from $0.0076 to $0.0046 per insert across quantity tiers, potential annual contract values could range significantly depending on volume and paper type selection. TxDMV makes no guarantee of volume, usage, or compensation and reserves the right to cancel, make partial awards, or decline to award at its sole discretion, with the contract subject to appropriations and continuing availability of funds.