ESBD_513148_1779821813160_2. Registration Conference Attendees.xlsx

This is a Registration Conference Attendees report documenting the pre-proposal conference held by the Texas Department of Motor Vehicles (TxDMV) for Request for Proposals No. 608-26-96636, Registration Inserts Printing Services. The conference was conducted on May 26, 2026, from 9:57 AM to 10:26 AM Central Time, with seven attendees representing both TxDMV staff and prospective bidders. The procurement seeks a contractor to design, produce, and deliver approximately 24 million double-sided motor vehicle registration renewal inserts annually in two designs, with quarterly deliveries of 12 million inserts packaged in cases of 12,000 units and palletized at 32 cases per pallet. Inserts must measure 7.5" x 3.625" and be printed on either #60 or #70 white smooth offset paper, with separate pricing required for each paper type. Proposal responses are due by June 12, 2026, at 3:00 PM Central Time. The anticipated notice of award is August 1, 2026, with a contract start date of September 1, 2026, for an initial term through August 31, 2027, and potential renewal for additional periods not exceeding five years total.

Conference attendees included five TxDMV representatives (Jason Adams as organizer, Adale Bishop, Sonya Bebley, Mandy Driskill, and Corey Long from Taylor, Texas) and two prospective bidder representatives (Spenser Boller from PrintMailPro and R. Denbow, unverified). Evaluation criteria weight Respondent's Proof of Ability to Meet State Needs at 50 percent, Cost Proposal at 40 percent, Qualifications of Staff and Key Personnel at 5 percent, and Overall Responsiveness at 5 percent. Minimum qualifications require authorization to do business in Texas, at least ten years of large-volume printing experience, demonstrated financial solvency, and current VPTS performance ratings of "C" or higher. Respondents must obtain comprehensive insurance coverage including Workers' Compensation with $1,000,000 employer's liability limits, Commercial General Liability with $1,000,000 per occurrence and $2,000,000 aggregate, and additional coverage for Commercial Automobile, Professional Liability, Cyber/Privacy Liability, and Umbrella/Excess Liability. No specific award value is disclosed, though potential annual contract values could range significantly based on volume and paper type selection. TxDMV makes no guarantee of volume or usage and reserves the right to cancel, make partial awards, or decline to award at its sole discretion, with the contract subject to appropriations and continuing availability of funds.