ESBD_513148_1780668521926_05 Exhibit D - Cost Proposal Workbook Version 2.docx

This is a Cost Proposal Workbook (Exhibit D) for Request for Proposals No. 608-26-96636 issued by the Texas Department of Motor Vehicles for Registration Inserts Printing Services. The solicitation seeks one contractor to design, produce, and deliver double-sided motor vehicle registration renewal inserts in two designs on either #60 or #70 white smooth offset paper, measuring 7.5" x 3.625" per insert. The procurement requires approximately 24 million inserts annually (12 million of each design type) with quarterly deliveries of 12 million inserts per work order, boxed as 12,000 units per case and palletized as 32 cases per pallet. A pre-proposal conference is scheduled for May 25, 2026, at 10:00 AM Central Time, with proposal responses due by June 12, 2026, at 3:00 PM Central Time. The anticipated notice of award is August 1, 2026, with a contract start date of September 1, 2026, and an initial term extending through August 31, 2027, with potential renewal for additional periods not exceeding five years total.

The cost proposal workbook establishes tiered pricing structures based on quantity breakpoints: up to 12 million inserts, 12-24 million inserts, 24-36 million inserts, and 36-48 million inserts per work order, with the example showing unit prices ranging from $0.0076 to $0.0046 per insert as volumes increase. Pricing must include all labor, materials, freight, and shipping costs delivered to specified locations. Respondents must provide separate pricing for each paper type (#60 and #70 white smooth offset paper). Evaluation criteria weight Respondent's Proof of Ability to Meet State Needs at 50 percent, Cost Proposal at 40 percent, Qualifications of Staff and Key Personnel at 5 percent, and Overall Responsiveness, Clarity, and Organization of Response at 5 percent. Minimum qualifications include authorization to do business in Texas, at least ten years of experience in large-volume printing services, demonstrated financial solvency, and current VPTS performance ratings of "C" or higher. The solicitation contains no identified set-asides for disadvantaged enterprises. No specific award value or budget range is disclosed; however, potential annual contract values could range significantly depending on volume and paper type selection. TxDMV makes no guarantee of volume, usage, or compensation and reserves the right to cancel, make partial awards, or decline to award at its sole discretion.