ESBD_513148_1779821813680_Registration Inserts RFP Addendum 2.pdf

This is a Solicitation Addendum No. 2 issued by the Texas Department of Motor Vehicles (TxDMV) Finance and Operations Division for Request for Proposals No. 608-26-96636 regarding Registration Inserts Printing Services. The solicitation seeks one contractor to design, produce, and deliver double-sided motor vehicle registration renewal inserts in two designs, with an anticipated annual production volume of approximately 24 million inserts (12 million of each design type). Inserts must measure 7.5" x 3.625" and be printed on either #60 or #70 white smooth offset paper, with quarterly deliveries of 12 million inserts boxed as 12,000 units per case and palletized as 32 cases per pallet. A pre-proposal conference was held on May 25, 2026, at 10:00 AM Central Time, with proposal responses due by June 12, 2026, at 3:00 PM Central Time. The notice of award is anticipated for August 1, 2026, with a contract start date of September 1, 2026, and an initial term extending through August 31, 2027, with potential renewal for additional periods not exceeding five years total. Addendum 2, posted May 26, 2026, requires respondents to upload the pre-proposal attendees list, transcript, slides, and meeting recording as part of their response.

Respondents must provide all labor, materials, freight, and shipping costs inclusive in their per-case pricing and submit cost proposals in Excel format using the provided Cost Proposal Workbook with tiered pricing for quantity breakpoints up to 12 million, 12-24 million, 24-36 million, and 36-48 million inserts. No specific award value or budget is disclosed; however, potential annual contract values could range significantly based on volume and paper type selection. Evaluation criteria weight Respondent's Proof of Ability to Meet State Needs at 50 percent, Cost Proposal at 40 percent, Qualifications of Staff and Key Personnel at 5 percent, and Overall Responsiveness, Clarity, and Organization of Response at 5 percent. Minimum qualifications include authorization to do business in Texas, at least ten years of experience in large-volume printing services, demonstrated financial solvency, and current VPTS performance ratings of "C" or higher. Respondents must obtain and maintain extensive insurance coverage including Workers' Compensation, Commercial General Liability, Commercial Automobile Liability, Professional Liability/Errors and Omissions, Cyber/Privacy Liability Insurance, and Umbrella/Excess Liability Insurance with specified limits. TxDMV makes no guarantee of volume, usage, or compensation and reserves the right to cancel, make partial awards, or decline to award at its sole discretion, with the contract subject to appropriations and continuing availability of funds.