Maintenance and Repair of four (4) Overhead Cranes - Sarasota County Public Utilities, Sarasota, Florida

Sarasota County Public Utilities is seeking quotes for maintenance and repair of four overhead cranes located at two water treatment plants: Carlton Water Treatment Plant (three cranes) and Venice Gardens Water Treatment Plant (one crane). The procurement is a Quick Quote (QQ-269) solicitation requiring comprehensive maintenance services based on the 2024 Annual Crane Inspection Reports. Bidders must provide all materials, labor, and equipment necessary to address specific deficiencies identified in the inspection reports, following ASME manual B30.2-2022 standards. Key deliverables include repairing electrical systems, pendant controls, hoist systems, trolley systems, and monorail systems, with specific recommendations ranging from warning label installations to internal gearcase inspections and load testing. A non-mandatory pre-bid conference is scheduled for July 24, 2024, at 9:00 am, starting at Carlton WTP and continuing to Venice Gardens WTP. The response deadline is July 30, 2024, at 2:30 pm, with electronic submissions required through the ProcureNow portal. Bidders must submit a minimum of two references demonstrating similar service experience and are required to visit the sites prior to quoting to assess accessibility and conditions.

There are no specific set-aside designations or restrictions on vendor participation noted in the documentation. The contract requires vendors to comply with various state requirements, including E-Verify participation and public records laws. Vendors must provide comprehensive insurance coverage, including Commercial General Liability ($500,000 or $1,000,000 per occurrence), Business Auto Liability ($1,000,000 combined single limit), Workers Compensation, and Pollution Liability ($1,000,000 per claim/occurrence). The maximum contract budget is $50,000, with pricing structured as two lump sum line items: one for Carlton WTP's three cranes and another for Venice Gardens WTP's single crane. The county reserves the right to purchase additional quantities at the quoted unit prices within 30 days of award, with a potential contract extension up to one year if the vendor agrees. A 10% contingency is allowed for unforeseen circumstances, subject to written county approval, and the warranty for materials will be one year from the County's acceptance or the standard manufacturer's warranty, whichever is longer.