Lower-Level Displays

The City of Phoenix is seeking a contractor to replace digital signage monitors at the Phoenix Convention Center's Lower Level with new LED displays through an Invitation for Bid (IFB) released on September 17, 2025. The project requires furnishing and installing two 8.5 ft x 15 ft LED video wall displays and three 5 ft x 8 ft LED advertisement displays with a 1.9mm pixel pitch, indoor-rated high-definition specifications, and full compatibility with the existing 22Miles signage system. A pre-offer conference and site visit are scheduled for September 25, 2025, with written inquiries due by October 1, 2025, and offer responses due on October 15, 2025, at 10:00 am. The contract term will span five years, commencing approximately January 1, 2026. The scope includes comprehensive services such as display installation, system integration, testing, operator training, and a five-year warranty and maintenance plan covering parts, labor, and repairs. The City reserves the right to purchase up to 100 percent of the specified quantities, with payment terms defaulting to 0% net 45 days.

The procurement emphasizes Disadvantaged Business Enterprise (DBE) and small business participation, requiring contractors to track and report DBE involvement and submit a Small Business Participation Plan within 30 calendar days after contract award. Contractors must use good faith efforts to promote participation of DBE-certified suppliers, maintain contact logs, and document monthly expenditures in the City's Certification and Compliance System. The solicitation includes specific requirements for DBE outreach, including identifying opportunities for DBE-certified suppliers and using federal and city databases to locate potential participants. Contractors will be required to submit annual updated participation plans and supporting documentation. The project requires compliance with federal regulations under 49 CFR Part 26 and includes provisions for economic nondiscrimination and civil rights requirements. While specific budget ranges are not explicitly stated, the comprehensive nature of the project suggests a significant investment in upgrading the Convention Center's digital display infrastructure.