Warranty.pdf

This is a Warranty form submission document related to a City of Phoenix Convention Center procurement for LED display installation and maintenance services. The City is seeking a contractor to furnish and install two 8.5 ft x 15 ft LED video wall displays and three 5 ft x 8 ft LED advertisement displays with 1.9mm pixel pitch specifications at the Phoenix Convention Center's Lower Level. The project includes comprehensive installation, system integration, testing, and operator training services. A pre-offer conference and mandatory site visit are scheduled for September 25, 2025, with written inquiries due by October 1, 2025, and sealed bid responses due on October 15, 2025, at 10:00 am. The contract term will commence approximately January 1, 2026, and extend for five years with a five-year warranty and maintenance plan covering parts, labor, and repairs.

The warranty submission document requires offerors to specify the contractor or dealership/manufacturer responsible for warranty work, including their address and contact information. The procurement emphasizes Disadvantaged Business Enterprise (DBE) and small business participation, requiring contractors to submit a Small Business Participation Plan within 30 calendar days of contract award and maintain documentation of DBE involvement and monthly expenditures in the City's Certification and Compliance System. Payment terms default to net 45 days, and the City reserves the right to purchase up to 100 percent of specified quantities. The project requires compliance with federal regulations under 49 CFR Part 26 and includes provisions for economic nondiscrimination and civil rights requirements.