Notices_and_Contacts.pdf
PDF 109 KB Posted
- Attached to
- Lower-Level Displays
- Solicitation number
- IFB-PCC-26-0084
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a Notices and Contacts document for a state and local contract opportunity issued by the City of Phoenix, Arizona for the replacement of digital signage monitors at the Phoenix Convention Center's Lower Level. The project requires the furnishing and installation of two 8.5 ft x 15 ft LED video wall displays and three 5 ft x 8 ft LED advertisement displays, all featuring 1.9mm pixel pitch and indoor-rated high-definition specifications compatible with the existing 22Miles signage system. A pre-offer conference and mandatory site visit are scheduled for September 25, 2025, with written inquiries due by October 1, 2025, and offer responses required by October 15, 2025, at 10:00 am. The contract term will commence approximately January 1, 2026, and will span five years. The scope of work encompasses display installation, system integration, testing, operator training, and a comprehensive five-year warranty and maintenance plan covering parts, labor, and repairs.
The City reserves the right to purchase up to 100 percent of specified quantities with payment terms set at 0% net 45 days. This procurement emphasizes Disadvantaged Business Enterprise (DBE) and small business participation, requiring contractors to submit a Small Business Participation Plan within 30 calendar days after contract award and maintain detailed documentation of DBE involvement through monthly expenditure tracking in the City's Certification and Compliance System. Contractors must demonstrate good faith efforts to promote DBE-certified supplier participation and utilize federal and city databases for identifying potential participants. The project is subject to compliance with federal regulations under 49 CFR Part 26 and includes civil rights and economic nondiscrimination requirements.
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Text version
1. NOTICES AND CONTACTS: Any notice, consent, or other communication required or permitted under this Agreement shall be in writing and either delivered in person, sent by facsimile transmission, sent by email, deposited in the United States Mail, postage prepaid, registered or certified mail, return receipt requested, or deposited with any commercial air courier or express service addressed as follows:
GENERAL COMMUNICATION INTENDED FOR PROPOSER:
Organization Name
Attn
Address
City, State and Zip Code
Telephone
Fax
WITH A REQUIRED COPY TO:
Organization Name
Attn
Fax
ACCOUNTS RECEIVABLE CONTACT: If different than above.
Name
OPERATIONS CONTACT: If different than above.
INSURANCE CONTACT: If different than above.
EMERGENCY 24-HOUR SERVICE CONTACT: If different than above.
| Organization Name 1: |
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| City State and Zip Code 1: |
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| ACCOUNTS RECEIVABLE CONTACT If different than above 1: |
| ACCOUNTS RECEIVABLE CONTACT If different than above 2: |
| City State and Zip Code 1_3: |
| City State and Zip Code 2_3: |
| City State and Zip Code 3: |
| OPERATIONS CONTACT If different than above: |
| undefined: |
| City State and Zip Code 1_4: |
| City State and Zip Code 2_4: |
| City State and Zip Code 3_2: |
| INSURANCE CONTACT If different than above: |
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| City State and Zip Code 1_5: |
| City State and Zip Code 2_5: |
| City State and Zip Code 3_3: |
| EMERGENCY 24HOUR SERVICE CONTACT If different than above 1: |
| EMERGENCY 24HOUR SERVICE CONTACT If different than above 2: |
| City State and Zip Code 1_6: |
| City State and Zip Code 2_6: |
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