Laser Toner Cartridges, Term Contract

Awarded State & local contract opportunity

Solicitation number
4113GM
State
Florida
Responses due

Opportunity facts

Updated .

About this opportunity

Written by GovTribe AI ·

The School Board of Marion County, Florida is seeking a term contract for laser toner cartridges to be used by schools and departments throughout the district. The procurement aims to secure firm pricing for both new original equipment manufacturer (OEM) and remanufactured toner cartridges from manufacturers like HP, Xerox, and Lexmark. Vendors must provide a comprehensive range of cartridges across multiple models and colors, with specific requirements for quality, packaging, and labeling. A mandatory component of the contract is a spent cartridge recycling program, demonstrating the district's commitment to environmental responsibility. The bid (Bid #4113GM) requires vendors to offer a one-year warranty, provide equipment protection coverage, and submit detailed documentation including proposal forms, qualification statements, and drug-free workplace certifications. The solicitation was posted on December 20, 2024, with questions due by January 14, 2025, and bid responses required electronically through VendorLink by January 17, 2025, at 2:00 PM. The initial contract term will run from March 1, 2025, through February 28, 2026, with potential for up to three additional one-year renewals.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The bid tabulation reveals multiple vendors competed for the contract, including Central Jersey Office Equipment, CVR Computer Supplies, and Coast to Coast Computer Products, with CVR Computer Supplies ultimately being awarded the contract. The total budgeted resources for this procurement are $250,000.00, covering approximately 259 different toner cartridge items. Vendors were evaluated based on pricing, compliance with technical specifications, and ability to meet comprehensive requirements including a robust recycling program. The School Board reserved the right to award the contract by item, by group, or on an all-or-none basis, with potential for primary and secondary suppliers. Bidders were required to comply with various federal and state regulations, including Florida preference policies, specific insurance requirements, and background screening standards. The contract includes provisions for electronic submission only, with no physical delivery of bid documents permitted to the MCPS Purchasing Department.

Opportunity text

As posted by the source.

The purpose and intent of this term contract is to secure firm pricing for the purchase and delivery of new OEM and remanufactured toner cartridges on an as needed basis by schools and departments located throughout the District. The awarded vendor must have a spent cartridge recycling program in place as described in Item 6 of the specifications. Please read the attachment named "Bid 4113GM Laser Toner Cartridges - TERMS AND CONDITIONS", print out the attachment named "Bid 4113GM Laser Toner Cartridges - REQUIRED FORMS", read the Specifications, complete the forms, and submit those forms on VendorLink before the due date and time. Download "Bid 4113GM Laser Toner Cartridges - PROPOSAL FORM.xlsx" from the VendorLink Website where you downloaded this bid document. Complete the Proposal Form document and upload the completed Excel file onto VendorLink along with all required Bid submission documents. ONLY ELECTRONIC SUBMISSIONS OF THIS BID ARE ACCEPTED. DO NOT MAIL, EMAIL, OR DELIVER IN PERSON YOUR BID DOCUMENTS TO THE MCPS PURCHASING DEPARTMENT. ***PLEASE NOTE: OUR DISTRICT WILL BE CLOSED UNTIL JANUARY 6, 2025. ANY QUESTIONS RECEIVED DURING THAT TIME WILL BE ANSWERED AFTER JANUARY 6TH.

Files

File Type Posted
Bid_4113GM_Laser_Toner_Cartridges_-_NOTICE_OF_AWARD.pdf PDF
Bid_4113GM_Laser_Toner_Cartridges_-_NOTICE_OF_CHANGE.pdf PDF
Bid_4113GM_Laser_Toner_Cartridges_-_TABULATION.pdf PDF
Bid_4113GM_Laser_Toner_Cartridges_-_PROPOSAL_FORM.xlsx XLSX spreadsheet
Bid_4113GM_Laser_Toner_Cartridges_-_TERMS_AND_CONDITIONS.pdf PDF
Bid_4113GM_Laser_Toner_Cartridges_-_PREVIOUS_BID_PURCHASES.pdf PDF
Bid_4113GM_Laser_Toner_Cartridges_-_REQUIRED_FORMS.pdf PDF

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