Janitorial Services – Seed Lab

The Texas Department of Agriculture is soliciting bids under Invitation for Bid 5510001236 for weekly janitorial services at its Seed Laboratory in Giddings, Texas, with written questions due November 3, 2026 and bids due November 30, 2026 at 3:00 p.m. Central Time. Each response must include a Veteran Heroes United in Business (VetHUB) Subcontracting Plan, and respondents must complete the Exhibit O DEI certification, which requires affirming compliance or consenting to withdrawal of the response.

Work covers approximately 9,600 square feet across the main laboratory building and tag building. Weekly tasks include vacuuming, sweeping, dusting, cleaning and disinfecting bathrooms and kitchen facilities, emptying trash, and cleaning plate glass entrances. Service must occur after 5:00 p.m. Monday through Thursday or after 4:30 p.m. Friday, and not on federal, state, or agency holidays. Bidders furnish all labor, cleaning supplies, materials, and equipment. The state provides paper towels, toilet tissue, hand soap, trash liners, and basic equipment such as brooms and mops. Contractors submit weekly service logs.

Qualifications include three references for similar services performed within the past two years, a current Texas Identification Number, current filings with the Texas Comptroller and Secretary of State, and no failing reports in the Comptroller's Vendor Performance Tracking System. Insurance under Exhibit L includes $1,000,000 per occurrence commercial general liability with a $2,000,000 general aggregate, a $1,000,000 combined single limit for automobile, a $1,000,000 umbrella, $1,000,000 professional liability, and $1,000,000 per claim cyber/privacy coverage, with carriers rated A.M. Best A or better and TDA named as additional insured. Exhibit K data security requirements call for NIST SP 800-53 or TX-RAMP compliance, PCI Data Security Standard compliance for payment processing, and an annual SOC 2 Type 2 report or Bridge Letter.

The estimated contract value exceeds $100,000. The initial term runs from the Effective Date through August 31, 2027, with three optional one-year renewals through August 31, 2030, exercisable solely at TDA's discretion. The cost proposal covers Year 1 and optional Years 2 through 4, and renewals may adjust pricing using a Bureau of Labor Statistics Consumer Price Index formula. Invoices must be submitted within 30 days of service delivery, and payment follows the Texas Prompt Payment Act. Bids are submitted electronically to bidroom@texasagriculture.gov, and award is anticipated December 11, 2026.