Janitorial Cleaning Services_2026-NOR-RFP-003

The Municipality of Norristown, Pennsylvania is soliciting proposals under RFP 2026-NOR-RFP-003 for janitorial services at Municipal Hall (including the Police Department) and the Norristown Recreation Center, with questions due November 13, 2026 and proposals due by 4:00 p.m. EDT on November 20, 2026, submitted electronically through PennBid.

Municipal Hall covers 32,607 square feet across four floors. The Recreation Center covers 13,939 square feet across three levels, including a gymnasium, boxing gym, classrooms, kitchen, restrooms, shower areas, and stairwells. Work is performed on daily, weekly, monthly, and semi-annual frequencies, with semi-annual deep cleaning and extraction of carpeted and hard-surface flooring and strip, finish, and refinish of resilient flooring as required. Services run Monday through Friday, excluding municipal holidays, generally after 4:30 p.m. at Municipal Hall and after 8:30 p.m. at the Recreation Center. The contractor furnishes all labor, supervision, equipment, cleaning materials, and consumable supplies within the monthly price, and no separate charges are permitted without written authorization.

All employees must pass criminal background checks. Staff assigned to the Police Department must comply with FBI CJIS Security Policy and Pennsylvania State Police CLEAN regulations. Required coverage includes Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Workers' Compensation of $1,000,000, and a Janitorial Bond of at least $50,000, with the Municipality named as additional insured.

The initial term runs three years from January 4, 2027 through December 31, 2029, with two optional one-year extensions by mutual agreement. Pricing is based on the total proposed cost for the three-year term, and pricing for extension years 2030 and 2031 is also considered. The Municipality is exempt from Pennsylvania State Sales Tax and Federal Excise Tax. Proposals must remain valid for 45 days after the submission deadline.

Evaluation weights are Price Proposal at 35%, Relevant Experience in municipal or commercial janitorial services at 30%, References at 15%, Staffing Plan and Workforce Qualifications at 10%, and Quality Assurance and Monitoring Plan at 10%. The Municipality will award to the most responsible proposer based on cost and quality factors and reserves the right to reject any and all proposals and waive informalities.

The pre-bid site visit scheduled for November 3, 2026 at 11:00 a.m. EDT has passed.