Janitorial Services

Harford County, Maryland, through its Department of Procurement, is soliciting technical and cost proposals for countywide janitorial services under RFP 1-28-002. The closest date is a pre-proposal meeting on November 19, 2026 at 1:00 p.m. EST at the Facilities & Operations Building in Bel Air, Maryland, and technical and cost proposals are due January 18, 2027 at 5:00 p.m. EST.

The work covers janitorial services at various county-owned and operated properties across multiple service districts. Standard cleaning is required in each district, with expanded services at Parks and Recreation facilities and at Facilities and Operations sites. Contingent services include floor stripping and waxing, carpet shampooing, and window cleaning. Contractors must carry Commercial General Liability coverage of $2.0 million aggregate, Commercial Auto Liability of $1.0 million, statutory Workers Compensation, Commercial Umbrella Coverage of $1.0 million, and Third Party Crime Coverage of $250,000.

Evaluation runs in two stages. Technical proposals carry 80 percent of the score and cover current and past performance, years in business, equipment ownership, staffing, and execution plan. A proposal must reach a minimum 70 percent (56 points) to advance to cost evaluation. Cost proposals carry 20 percent, with the lowest-priced proposal receiving full points and others prorated. Pricing consists of firm, fixed hourly rates for five service categories: District 1, District 2, District 3/4, Parks and Recreation Expanded Services, and Facilities and Operations Expanded Services, plus contingent service rates. Prices remain firm for the initial year and first renewal term. Subsequent escalation requests are limited to one adjustment per year and may not exceed the lower of the CPI-U or three percent. The County reserves the right to award to a single contractor or make multiple awards by district based on best value.

The contract term runs July 1, 2027 through June 30, 2028, with the County holding the exclusive option to extend for up to four additional one-year terms under the same terms and conditions. Award is anticipated in March 2027. Questions are due December 11, 2026 at 1:00 p.m. EST through the Euna Portal. Site visits are not being conducted due to the number of locations involved. Payment is made monthly within thirty days of invoice receipt for work completed and authorized by the County.