IT Consultant for ERP Solution

Dayton Public Schools (DPS) in Montgomery County, Ohio, is seeking an Information Technology Consultant to perform a comprehensive business practices analysis and develop specifications for an integrated Enterprise Resource Planning (ERP) and Student Management solution. The primary objective is to replace existing systems like PowerSchool BPlus and PowerSchool ESchool, which currently manage financial management, human resources, payroll, and student information. The consultant will be responsible for conducting a detailed business analysis, documenting current workflows, identifying stakeholders, performing a gap analysis, and developing a Request for Proposal (RFP) for a new ERP system. Key deliverables include a System Requirements Document with functional and non-functional specifications, evaluation criteria for potential ERP vendors, and support throughout the selection process. The RFP was posted on October 19, 2025, with electronic proposals due by 12:00 p.m. on November 10, 2025, through the DPSD Bonfire Public Portal. A virtual pre-proposal conference is scheduled for October 28, 2025, from 11:00 a.m. to 12:00 p.m., with an anticipated contract award date of January 20, 2026. The evaluation will be based on a comprehensive scoring system: Pricing (30%), Qualifications (20%), Proposed Work Plan (20%), Experience (20%), and Community Inclusion Program Good Faith Efforts (10%).

The procurement emphasizes community inclusion, with a goal of achieving 20% participation from Economically Disadvantaged Business Enterprises (EDBE) and Economic Diversity and Growth Enterprises (EDGE). Certified Minority Business Enterprises (MBE) from the State of Ohio are also encouraged to participate. Respondents must submit various attachments, including an Affirmative Action plan approved by the Human Relations Council, financial statements, and a non-collusion statement. The district requires potential contractors to demonstrate compliance with federal grant regulations, including equal employment opportunity standards, procurement guidelines, and various federal compliance requirements. Proposers must provide references, with at least one from a municipality or public sector client and one from a terminated client. While no specific incumbent vendor is mentioned, the current technology infrastructure includes PowerSchool systems that will need to be replaced or integrated. Although a specific budget range is not explicitly stated, the RFP indicates a potential one-year contract with options for additional years, suggesting a comprehensive and potentially significant investment in modernizing the district's technological infrastructure.