Inmate Clothing and Miscellaneous Items

Volusia County, Florida, through its Division of Corrections, is seeking bids for an Invitation for Bid (IFB) #25-B-132KO to procure inmate clothing and miscellaneous items. The procurement involves an estimated annual spend of approximately $140,000 for items including 800 clear shower sandals, 800 orange V-neck shirts, 2,000 orange pants, 2,500 navy shorts, 3,000 orange T-shirts, 5,000 vinyl mattress covers, 100,000 bath bar soaps, 50,000 toothbrushes, 50,000 toothpaste tubes, and 25,000 maxipads. The county is seeking a three-year contract with options for two additional one-year renewals, with delivery expected within fourteen (14) regular days of order receipt. Key evaluation criteria include lowest responsive and responsible bid representing the best overall value, considering total cost, delivery timeframe, and past performance. The bid was released on July 29, 2025, with a deadline for questions on August 12, 2025, and a final response deadline of August 26, 2025, at 3:00 pm. Bidders must submit comprehensive documentation including references, proof of insurance, W-9 forms, and various certifications covering public entity crimes, scrutinized companies, and human trafficking.

The solicitation emphasizes local preference, potentially providing additional considerations for local businesses. Bidders must complete a Prime/Subcontractor Form, listing all proposed subcontractors with their percentage of work and dollar value, and ensure subcontractors hold appropriate licenses. Insurance requirements are stringent, including a Commercial General Liability insurance policy with $1,000,000 per occurrence, $2,000,000 general aggregate, and specific coverage limits for various liability categories. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the county reserves the right to seek clarification about subcontractors and prohibits changes to the total base bid pricing. The contract acknowledges that actual expenditures may vary based on inmate population fluctuations, providing flexibility in implementation. Pricing proposals must include unit costs and fixed discounts for first-quality items, with vendors required to submit current price lists or catalogs and provide clear ordering procedures. The total contract value is estimated at approximately $140,000 annually, with potential for expansion through two additional one-year renewal options.