PRIME-SUB_FORM_for_Contractors_rev._01.15.2025_(lock_before_publishing).xls

The document is a Prime/Subcontractor Form for Volusia County, Florida's Invitation to Bid (ITB) #25-B-132KO for inmate clothing and miscellaneous items through the Division of Corrections. The procurement seeks approximately $140,000 in annual items, including 800 clear shower sandals, 800 orange V-neck shirts, 2,000 orange pants, 2,500 navy shorts, 3,000 orange T-shirts, 5,000 vinyl mattress covers, 100,000 bath bar soaps, 50,000 toothbrushes, 50,000 toothpaste tubes, and 25,000 maxipads. The bid was released on July 29, 2025, with questions due by August 12, 2025, and a final response deadline of August 26, 2025, at 3:00 pm. The county is seeking a three-year contract with options for two additional one-year renewals, with a required delivery timeframe of fourteen (14) regular days after order receipt.

The contract emphasizes local preference and requires comprehensive documentation, including references, insurance proof, and various certifications. Bidders must complete the Prime/Subcontractor Form, listing all proposed subcontractors with their work percentages and dollar values, and ensure subcontractors hold appropriate licenses. Insurance requirements are stringent, mandating a Commercial General Liability insurance policy with $1,000,000 per occurrence and $2,000,000 general aggregate. The actual expenditures may vary based on inmate population fluctuations, and pricing proposals must include unit costs and fixed discounts for first-quality items. Vendors are required to submit current price lists or catalogs and provide clear ordering procedures, with the total contract value estimated at approximately $140,000 annually and potential for expansion through two additional one-year renewal options.