Uodated_2025_25-B-132AK_Scope_of_work_Inmate_Clothing_Accessories.docx
DOCX document 15 KB Posted
- Attached to
- Inmate Clothing and Miscellaneous Items
- Solicitation number
- 25-B-132KO
- Issued by
- Volusia County, Florida
About this file
This document is a Scope of Work for Inmate Clothing and Accessories (Bid 25-B-132AK) issued by Volusia County's Division of Corrections in Florida. The county anticipates purchasing approximately $140,000 in inmate clothing and miscellaneous items annually, with the understanding that actual expenditures may vary based on inmate population fluctuations. The contract will cover a range of essential items including ankle socks, shirts, pants, shorts, blankets, towels, personal hygiene products, and other accessories. Delivery is specified as within fourteen (14) regular days of order receipt, with no minimum order quantity or cost requirements.
The pricing structure requires respondents to complete a detailed pricing list (Attachment 1), indicating whether items are first or second quality, and providing fixed discounts applicable to their standard catalog prices. Respondents must submit current price lists or catalogs with their quote, with electronic versions preferred. Delivery charges must be included in bid prices, though the county will cover shipping for special or expedited orders with prior authorization. Vendors are expected to provide clear ordering procedures and notify the county of any special sales or clearance events related to the listed items. The solicitation emphasizes transparency in pricing, requiring purchase receipts and invoices to clearly show applied discounts.
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25-B-132AK Inmate Clothing and Accessories
Purpose and Overview
The Division of Corrections purchases approximately $140,000 in inmate clothing and miscellaneous items annually. This is in no way a guarantee of future expenditures, as inmate population fluctuates.
1.1 Pricing
A. Attachment 1 – Pricing List, is an example of items ordered. Respondents shall complete Attachment 1 – Pricing List, including any additional incentives for bulk orders. Respondent shall provide a fixed discount for additional items similar in nature.
B. Respondent shall indicate on Attachment 1 – Pricing List, whether merchandise is classified as first quality or second quality.
C. All discounts shall be applied to the Respondent’s list/catalog prices. All discounts shall remain fixed for the term of this Contract and shall be consistent in form, either a percentage off or a dollar amount off.
D. Purchase receipts and/or invoices from the Respondent shall clearly indicate where a discount has been applied.
E. Respondents shall submit current price lists or catalogs with their quote submittal. Catalogs and list price updates shall be submitted to County Project Manager as available. An electronic version of price lists or catalogs is preferred.
1.2 Delivery/Availability
A. There shall be no minimum order, in either quantity or cost, pertaining to this Bid.
B. Delivery charges shall be included in submitted Bid prices. Volusia County will pay shipping charges for special order items or expedited shipping with prior authorization from the County Project Manager. In such cases, the Respondent shall provide documentation, from third party carrier, of delivery charges.
C. Delivery shall be within fourteen (14) regular days of receipt of order by the Respondent.
D. Respondent shall submit ordering procedures (website, phone, etc.).
E. Respondent shall notify County Project Manager of any special sales or clearance events related to the items listed in Attachment 1 – Pricing List.
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