Uodated_2025_25-B-132AK_Scope_of_work_Inmate_Clothing_Accessories.docx
DOCX document 15 KB Posted
- Attached to
- Inmate Clothing and Miscellaneous Items
- Solicitation number
- 25-B-132KO
- Issued by
- Volusia County, Florida
About this file
This document is a Scope of Work for Invitation for Bid (IFB) #25-B-132AK issued by Volusia County, Florida's Division of Corrections for inmate clothing and accessories. The county seeks to procure approximately $140,000 annually in items including shirts, pants, shorts, shower sandals, mattress covers, hygiene products, and other miscellaneous inmate supplies. The solicitation is structured as a three-year contract with options for two additional one-year renewals, with deliveries expected within fourteen calendar days of order receipt. The bid was released on July 29, 2025, with a question deadline of August 12, 2025, and a final response deadline of August 26, 2025, at 3:00 pm.
The pricing structure requires vendors to complete Attachment 1 - Pricing List, indicating fixed discounts, item quality (first or second), and providing current catalogs or price lists. There are no minimum order requirements, and delivery charges must be included in bid prices, with potential reimbursement for special or expedited shipping with prior authorization. Vendors must submit clear ordering procedures and notify the County Project Manager of any special sales or clearance events. The contract acknowledges that actual expenditures may fluctuate based on inmate population, and emphasizes flexibility in procurement. Comprehensive documentation, including references, insurance proof, and various certifications, will be required from bidders.
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Text version
25-B-132AK Inmate Clothing and Accessories
Purpose and Overview
The Division of Corrections purchases approximately $140,000 in inmate clothing and miscellaneous items annually. This is in no way a guarantee of future expenditures, as inmate population fluctuates.
1.1 Pricing
A. Attachment 1 – Pricing List, is an example of items ordered. Respondents shall complete Attachment 1 – Pricing List, including any additional incentives for bulk orders. Respondent shall provide a fixed discount for additional items similar in nature.
B. Respondent shall indicate on Attachment 1 – Pricing List, whether merchandise is classified as first quality or second quality.
C. All discounts shall be applied to the Respondent’s list/catalog prices. All discounts shall remain fixed for the term of this Contract and shall be consistent in form, either a percentage off or a dollar amount off.
D. Purchase receipts and/or invoices from the Respondent shall clearly indicate where a discount has been applied.
E. Respondents shall submit current price lists or catalogs with their quote submittal. Catalogs and list price updates shall be submitted to County Project Manager as available. An electronic version of price lists or catalogs is preferred.
1.2 Delivery/Availability
A. There shall be no minimum order, in either quantity or cost, pertaining to this Bid.
B. Delivery charges shall be included in submitted Bid prices. Volusia County will pay shipping charges for special order items or expedited shipping with prior authorization from the County Project Manager. In such cases, the Respondent shall provide documentation, from third party carrier, of delivery charges.
C. Delivery shall be within fourteen (14) regular days of receipt of order by the Respondent.
D. Respondent shall submit ordering procedures (website, phone, etc.).
E. Respondent shall notify County Project Manager of any special sales or clearance events related to the items listed in Attachment 1 – Pricing List.
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