IDFPR ViewScan 4 Scanner, Software, and Maintenance SP

The Illinois Department of Financial and Professional Regulation (IDFPR) is conducting a small purchase procurement for a digital microfilm/microfiche scanner system, related software, delivery, installation, training, and a five-year maintenance and support agreement. Specifically, IDFPR is seeking to acquire one ST ViewScan 4 scanner, one ST ViewScan 4 Premium Software license, and a five-year maintenance and support package for the Records Office located in Springfield, IL. The solicitation details the technical specifications for the required scanner and software, as well as the maintenance and support services. Vendors must submit bids that meet all the listed requirements, and the contract will be awarded to the vendor providing the lowest total cost. The estimated not-to-exceed value of the contract is $100,000 over the five-year term, with invoicing structured with separate line items for the various components.

There are no set-aside designations or restrictions on the types of organizations that can respond to this opportunity. The solicitation is open to all qualified vendors. The current incumbent or any existing contractors are not specified. The procurement is contingent on the availability of appropriated funds, and the contract will commence upon completion of the procurement process and expire after five years, with the possibility of renewal. Vendors must comply with all applicable laws and regulations, including prevailing wage requirements and COVID-19 protection measures.