HVAC system and components

The State of Illinois Department of Corrections (IDOC) at Sheridan Correctional Center is procuring HVAC system and components through a Basic Ordering Agreement (BOA) small purchase under $50,000. The procurement encompasses 21 line items including sheet metal, ductwork components, refrigerants, thermostats, air conditioning units (5-ton and 2.5-ton systems), gas furnaces, evaporator coils, sealants, tape, and related HVAC accessories with quantities ranging from one to ten units per item. This is a supply and delivery only procurement with no installation or on-site services included; vendors may propose equipment from multiple manufacturers without brand name, model number, or part number restrictions. All requested items must be delivered by June 15, 2026, with the contract term running from final signatures through June 30, 2026. Bids are due electronically through BidBuy by 11:30 a.m. CST on May 12, 2026, with no bidder's conference or site visits scheduled. Pricing must be submitted as unit prices with all extensions and totals shown net of discounts and quoted F.O.B. destination with transportation and handling costs included, and vendors are responsible for delivery to the facility's warehouse receiving dock during Monday through Friday, 8:00 a.m. to 1:30 p.m., excluding state holidays.

The procurement documents do not specify any set-asides or restrictions limiting eligible respondents to particular organization types or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the available procurement materials. The procurement is funded through fiscal year 2026 state appropriations and carries standard Illinois state contract requirements including commercial liability insurance of $1,000,000 per occurrence, workers' compensation insurance, manufacturer warranty transfers, and compliance with prevailing wage laws when applicable. Payment will be made upon receipt of goods, and the State reserves the right to award the bid in whole or in part. A fully executed BOA signed by both parties must be submitted with the bid, and only electronic submissions through BidBuy are accepted.