HVAC Replacements at Elati, Mariposa, and Security Command Center Locations (15% SBE Goal)

The Regional Transportation District (RTD) in Denver County, Colorado, is soliciting bids for a comprehensive HVAC replacement project across three facilities: the Elati Light Rail Facility, Mariposa Light Rail Facility, and Security Command Center. The procurement, identified as Invitation for Bid (IFB) 325DH003, involves removing and replacing end-of-life HVAC equipment, including three Make-up Air units, one chiller, one boiler at Elati LRF, computer room cooling upgrades at Mariposa LRF, and two rooftop heating/cooling units at the Security Command Center. The project requires contractors to provide all labor, materials, equipment, and incidentals necessary to complete the HVAC replacements, with specific technical requirements detailed in comprehensive project manuals and engineering drawings. A pre-bid briefing is scheduled for March 12, 2025, at 10:00am, with electronic bids due by April 7, 2025, at 2:00pm. RTD anticipates making a final selection on April 11, 2025, with a contract performance period of one year. Contractors must submit detailed documentation, including bid security, organizational conflict of interest disclosure, W9, key personnel documentation, and self-insurance acknowledgement, and will be required to perform at least 51% of the work on-site with their own staff.

The procurement includes a 15% Small Business Enterprise (SBE) participation goal, requiring bidders to demonstrate good faith efforts to meet this target and select subcontractors on a competitive basis to the maximum practicable extent. Contractors must provide performance and payment bonds each equal to 50% of the total contract cost, with insurance requirements including Commercial General Liability, Commercial Automobile Liability, Workers' Compensation, and Umbrella/Excess Liability coverage with specific minimum coverage amounts. The new HVAC equipment must be compatible with the existing Johnson Controls, Inc. Building Automation System (JCI BAS) and will require full commissioning, with the contractor supporting the commissioning agent in testing and providing deliverables such as Operations and Maintenance Manuals, Test and Balance Reports, and As-built drawings. While specific total project budget is not explicitly stated, the comprehensive nature of the upgrades across multiple facilities suggests a significant capital investment. Liquidated damages of $180 per day will be assessed for delays in completing the work, emphasizing the project's time-sensitive nature and the importance of efficient implementation.