Form_of_Contract-Heating,_Ventilation_and_Air_Conditioning_(HVAC)_Replacements.pdf

IFB 325DH003

Heating, Ventilation and Air Conditioning (HVAC) Replacements at Elati, Mariposa, and Security Command Center Locations

Regional Transportation District

Contracting and Procurement

1660 Blake St.

Denver, CO 80202

Regional Transportation District

Heating, Ventilation and Air Conditioning (HVAC) Replacements at Elati, Mariposa, and Security Command Center Locations

I. CONTRACT AWARD AND SIGNATURE PAGE

II. STATEMENT OF CONTRACT COST

III. SCOPE OF WORK

IV. CONSTRUCTION TERMS AND CONDITIONS

V. SUPPLIES CONTRACTS

VI. SBE CONTRACT REQUIREMENTS

VII. CONTRACTORS KEY PERSONNEL

VIII. INSURANCE & BOND REQUIREMENTS

IX. SPECIAL PROVISIONS/ALTERATIONS SPECIAL TERMS

X. COMPLETED CERTIFICATIONS

Heating, Ventilation and Air Conditioning (HVAC) Replacements at Elati, Mariposa, and Security Command Center Locations

1. CONTRACT AWARD AND SIGNATURE PAGE

FORM OF THE CONTRACT

CONTRACT AWARD AND SIGNATURE PAGE

RTD Contract Number IFB 325DH003

ISSUED BY

Regional Transportation District 1660 Blake St., Denver, Colorado 80202 - 1399 Notices to: Jill Pruett, Contract Administrator

CONTRACTOR

TBD

TBD

Notices to: TBD, Contract Representative

Invoices: Submit invoices as stated in the Section entitled, "Statement of Contract Cost," Invoicing.

Products/Services: Heating, Ventilation and Air Conditioning (HVAC) Replacements at Elati, Mariposa, and Security Command Center Locations

Contract Cost: TBD

Type: Fixed Price

Effective Date: The Effective Date of this Contract is TBD, or the last date of execution by RTD of this Contract Award and Signature Page, whichever is later.

Period of Performance: Subject to the Termination provision of the Contract, performance shall commence as of the Effective Date (or in the event that RTD provides a Notice to Proceed to the Contractor, the Period of Performance shall commence on the date of the Notice to Proceed) and shall continue for 1 year (subject to the exercise of any option periods).

This Contract consists of: (1) Contract Award and Signature Page; (2) Statement of Contract Cost; (3) Scope of Work (provided in Solicitation); (4) Terms and Conditions; (5) Contract- Specific Documents and Requirements; and (6) Attachments. These Contract Documents constitute the entire Contract between the parties.

Contractor’s Agreement

Contractor agrees to perform the Work identified above and on the continuation pages for the consideration stated herein and to otherwise perform according to the terms of the Contract. In executing this Contract, the Contractor warrants that it is familiar with the Scope of Work attached and that it is qualified to provide the associated level of effort required to successfully complete such tasks and that it can satisfactorily perform such tasks within the Contract Cost.

Heating, Ventilation and Air Conditioning (HVAC) Replacements at Elati, Mariposa, and Security Command Center Locations

FOR TBD

By: __________________________

Name (print): __________________________ Title: __________________________

Date: __________________________

Award

Regional Transportation District hereby accepts your offer to perform the Work identified above and on the continuation pages, for the consideration stated above, and in accordance with the terms and conditions of the Contract.

FOR THE REGIONAL TRANSPORTATION DISTRICT

Debra A. Johnson, GM/CEO

Date: __________________________

Approved as to legal form for the Regional Transportation District

Name (print): __________________________, Legal Counsel

Date: __________________________

2. STATEMENT OF CONTRACT COST

2.1. Term

Subject to the Termination provision of the Contract, performance shall commence as of the Effective Date (or in the event that RTD provides a Notice to Proceed to the Contractor, the Period of Performance shall commence on the date of the Notice to Proceed) and shall continue for 1 year.

2.2. Compensation

A. This is a fixed-price Contract with a maximum price not to exceed TBD, within which price Contractor agrees to complete the Work as per the Contract Documents.

Compensation for Work shall be on a fixed price per unit of supplies ordered and for

Heating, Ventilation and Air Conditioning (HVAC) Replacements at Elati, Mariposa, and Security Command Center Locations installation of such equipment, if required, and/or on a fixed price per hour for services in accordance with the negotiated pricing schedule included with this Statement of Contract Cost. Payments shall be made in accordance with the Invoicing terms included with this Statement of Contract Cost.

B. All prices, rates and costs shall be inclusive of all fees associated with the Contractor's efforts, including but not limited to salaries, benefits, expenses, overhead, administration, profits, and outside consultant fees. No hourly charges shall exceed any hourly rates identified in this Statement of Contract Cost or Contract amendment.

Contractor shall not invoice separately for mileage, travel time, parking expenses or any other miscellaneous charges.

C. RTD shall not pay the Contractor for any Work performed or for any cost incurred by the Contractor or subcontractors prior to the Period of Performance, unless those costs are incurred pursuant to RTD written notice to proceed and the costs are directly related to deliverable items set forth in the Scope of Work. RTD shall not be required to pay any amount in excess of the Contract Cost, unless the Contractor has secured a written amendment to this Contract providing for such increase.

2.3. Discounts

If a prompt-payment discount is negotiated, its terms will be specifically identified in this Statement of Contract Cost. For purposes of earning such discount, payment shall be deemed tendered as of the date such payment is placed in the U.S. Mail.

2.4. Invoicing (Monthly)

A. Not later than ten days following the end of each calendar month within the Period of

Performance, the Contractor shall submit an invoice covering Work performed over the preceding month.

1. Invoices shall include:

a. The Contractor’s legal name;

b. The Contract number;

c. The Purchase Order number;

d. The period covered by the invoice;

e. The work order(s), if any, covered by the invoice;

f. The total Contract Cost;

g. The total amount due on the invoice, specifying amount of Fixed Fee and reimbursable costs, respectively, due under the invoice, and all reimbursable cost documentation as described below; and

Heating, Ventilation and Air Conditioning (HVAC) Replacements at Elati, Mariposa, and Security Command Center Locations

h. All other information specifically required by the Scope of Work.

2. Contractor shall submit the following with its invoices:

a. A Monthly Progress Report detailing all Work accomplished during that month.

Monthly Progress Reports shall be in narrative form, brief and informal in content, but shall include:

i. A quantitative description detailing all Work performed and percentage of completion by phases of the Scope of Work and required deliverable items;

ii. Identification of any current or anticipated problems which may impede Contractor’s performance and the proposed corrective action; and

iii. A brief discussion of the Work to be performed during the next monthly reporting period.

3. Submit invoices to:

AP.Department@RTD-Denver.com

2.5. Small Business Enterprise Invoicing Requirements

Contractor shall also submit the following with its invoices:

A. SBE Monthly Participation Report (provided with SBE Contract Requirements).

2.6. Payment

A. Payment to the Contractor shall be made upon RTD’s determination that all Work submitted for payment has been performed and all information and documentation required under the invoice and work order, if any, has been submitted. Payment will be made to the Contractor within 30 days after RTD approval of submitted invoices.

1. Prompt Payment of Subcontractors. The Contractor agrees that:

a. It shall pay its subcontractor(s) any undisputed amounts for the satisfactory performance of their Work within seven days of the Contractor’s receipt of payment from RTD for such Work;

b. Within 30 days after a subcontractor’s Work has been satisfactorily completed and accepted by RTD’s Project Manager or by the Contractor, whichever is earlier, the Contractor shall make full payment to the subcontractor of any retainage the Contractor has kept related to such subcontractor’s Work, unless a claim is filed against the subcontractor related to such Work;

c. Failure to comply with the above may give RTD just cause to impose one or more of the following penalties, until the required payment(s) to the Contractor’s subcontractor(s) is satisfied, unless RTD has given prior written approval to the Contractor for the delay or postponement of payment(s): (1) withhold payments mailto:AP.Department@RTD-Denver.com

Heating, Ventilation and Air Conditioning (HVAC) Replacements at Elati, Mariposa, and Security Command Center Locations to the Contractor; (2) assess sanctions against the Contractor; (3) assess the subcontractor’s indirect or consequential damages against the Contractor; (4) disqualify the Contractor from future bidding on RTD contracts as non-responsible; (5) enforce the payment bond against the Contractor; (6) pay the subcontractor(s) directly and deduct this amount from any retainage owed to the Contractor; (7) provide notice of default to the Contractor, stating the potential for termination or suspension of the Contract, in whole or in part; (8) issue a stop-work order until the subcontractor(s) is paid, which order shall constitute an unauthorized delay under the Contract that could result in liquidated damages against the Contractor. Unless approved by RTD, the Contractor’s failure to comply with this Section is a material breach of the Contract;

d. It shall ensure that tiered subcontractors comply with this Section and that they insert provisions (a) and (b) of this Section into all lower-tiered subcontractor agreements; and

e. On a monthly basis, it shall submit a report of its payments to its SBE subcontractors, using Form E. The Contractor shall ensure that its SBE subcontractors at every tier submit a monthly report of their receipt of payments from the Contractor, using Form E-2. All report forms are attached to the Contract and shall be submitted to the RTD Small Business Office, 1660 Blake Street – BLK-31, Denver, Colorado 80202 or by email to RTD SBO’s designated compliance officer for this Contract.

f. For federally funded contracts with a DBE goal, see the DBE Contract Requirements’ provisions on prompt payment of DBE subcontractors, which include monthly reporting requirements. The DBE Contract Requirements shall control in the event of a conflict with this Section.

g. For locally funded contracts with an SBE goal, see the SBE Contract Requirements’ provisions on prompt payment of SBE subcontractors, which include monthly reporting requirements. The SBE Contract Requirements shall control in the event of a conflict with this Section.

2.7. Cost Detail

Please refer to the Attachments.

3. SCOPE OF WORK

Please refer to the Attachments.

4. CONSTRUCTION TERMS AND CONDITIONS

Heating, Ventilation and Air Conditioning (HVAC) Replacements at Elati, Mariposa, and Security Command Center Locations

4.1. DEFINITIONS

A. AS-BUILT DRAWINGS: A required submittal at the end of the Work from the

Contractor showing the actual quantities, dimensions, and locations of the Work performed under the Contract. As-Built Drawings must be stamped and signed by a Colorado Professional Engineer.

B. BASELINE SCHEDULE: The Contractor’s schedule to be provided to the Contracting Officer before starting Work, which may differ from the Contract Schedule provided by RTD in the Invitation for Bids or Request for Proposals. It shall be used as the basis to establish the Monthly Progress Schedule. A Contractor’s Baseline Schedule is not the Term of Performance or the Contract Schedule unless made so by a Contract Amendment.

C. BID or PROPOSAL: The Bid or offer or Proposal of the Bidder or Proposer for the Work when made out and submitted on the prescribed Bid or Proposal form, as directed by the Invitation for Bids or Request for Proposals, and properly signed and guaranteed and including the schedule of bid or proposed items. The Bid or Proposal will be incorporated as an essential part of the Contract.

D. BIDDER or PROPOSER: Any individual, firm, partnership, corporation, or combination thereof submitting a Bid or Proposal for the Work contemplated, acting directly or through a duly authorized representative.

E. CONSTRUCTION DRAWINGS: The graphic and pictorial representation of the Work to be performed, including the design, location and dimensions of the Work, and generally including plans, elevations, sections, details, schedules, and diagrams.

F. CONTRACT: The executed document that controls the rights and duties of the parties and consists of the Contract Documents.

G. CONTRACT COST: The total amount payable by RTD to the Contractor for the performance of the Work under the Contract, which is stated in the Statement of Contract Cost.

H. CONTRACT DOCUMENTS: Documents that are made part of the Contract and any amendments, change notices or change orders that result in an amendment to the Contract, including:

1. the Invitation for Bids or Request for Proposals and any addenda,

2. the Bid or Proposal,

3. the Construction Drawings,

4. the Technical Specifications,

5. the Scope of Work (which may be included in the Technical Specifications), Heating, Ventilation and Air Conditioning (HVAC) Replacements at Elati, Mariposa, and Security Command Center Locations

6. the Record Documents,

7. the Contract Award and Signature Page;

8. the Statement of Contract Cost;

9. Terms and Conditions, including:

a. the Construction Terms and Conditions,

b. Terms and Conditions that supplement the Construction Terms and Conditions, if any,

c. Special Provisions/Alterations, if any, and

d. Federally Required Terms and Conditions, if applicable;

10. The following Contract-Specific Documents and Requirements:

a. Insurance and Bond Requirements,

b. Key Personnel Document,

c. Completed Certifications, and

d. DBE/SBE Contract Requirements, if applicable; and

11. any Attachments.

I. CONTRACT SCHEDULE or TERM OF PERFORMANCE: The period of time allowed in the Contract Documents for completion of the Work. The Work is required to be done by the end of this period of time. The Term of Performance and all milestones constitute the Contract Schedule, which is established by RTD in the Contract (usually the Technical Specifications) and does not change unless changed by a Contract Amendment.

J. CONTRACTING OFFICER: The General Manager of RTD or such person(s) as he/she shall designate to act on his/her behalf in writing. Whenever the term “Contracting Officer” shall appear in the Contract, the term shall also include his/her duly authorized representative(s), which may include the RTD Project Manager, Contract Administrator, Purchasing Agent, Buyer, or the like. At the Work site, the Contracting Officer’s duly authorized representative is generally the RTD Project Manager.

K. CONTRACTOR: The person or organization identified as the Contractor in the Contract Documents and referred to throughout the Contract Documents as if singular in number.

The term “Contractor” includes the Contractor’s authorized representative, employees, agents, and subcontractors.

L. DAY: A calendar day, unless otherwise specified in the Contract Documents.

Heating, Ventilation and Air Conditioning (HVAC) Replacements at Elati, Mariposa, and Security Command Center Locations

M. DUE DILIGENCE: The measure of diligence and skill required of a good and competent contractor in bidding or proposing and performing the Work as contemplated by peers in the industry and measured by standard contracting practices commensurate with the duty to be performed and the individual circumstances of the situation.

N. FINAL ACCEPTANCE: Final Acceptance of the Work occurs when the Work is fully, completely, and finally accomplished in full, absolute, and strict compliance with the Contract Documents, including As-Built Drawings.

O. GENERAL FLOAT TIME: The time period differences between the milestones and the completion date established by RTD (according to the Contract Schedule contained in the Invitation for Bids, Request for Proposals, Technical Specifications or the Scope of Work) and any earlier milestones and/or completion date in the Baseline Schedule or Monthly Progress Schedule. General Float Time is also the time period that the Contractor has put into its schedule and noted in some form as “float.”

P. PROJECT: The intended end product (facility, parking lot, road, building, equipment, etc.) of the Contract in full compliance with the Technical Specifications including the Scope of Work.

Q. PROJECT MANAGER (PM): At the Work site, the Project Manager is the duly authorized representative of both the Contracting Officer and the RTD Representative and has the authority to act for and on behalf of RTD in all matters connected with this Contract, unless the Contractor is otherwise notified in writing by either the Contracting Officer or the RTD Representative. [The level of authority flows from the Contracting Officer to the RTD Representative to the Project Manager.] The Project Manager or PM includes the PM’s duly authorized agents or representatives.

R. RECORD DOCUMENTS: All drawings, including As-Built Drawings and Shop Drawings, Technical Specifications, and related documents marked to record all changes made during construction to reflect actual conditions; all submitted schedules including all updated Monthly Progress Schedules; and daily logs or diaries signed by the superintendent of record.

S. REGIONAL TRANSPORTATION DISTRICT, RTD, and DISTRICT: The Regional Transportation District, a political subdivision of the State of Colorado, and its authorized representatives including the Contracting Officer.

T. RTD REPRESENTATIVE or ENGINEER: RTD’s Assistant General Manager for Capital Programs or his/her delegate who has the authority to act for and on behalf of RTD in all matters connected with this Contract. At the Work site, the RTD Representative is generally the RTD Project Manager.

U. SCOPE OF WORK: The general description of the Work to be performed and the responsibilities of Contractor in connection with the Work.

Heating, Ventilation and Air Conditioning (HVAC) Replacements at Elati, Mariposa, and Security Command Center Locations

V. SHOP DRAWINGS: Items such as detail drawings, calculations, and catalog cuts, which are prepared by the Contractor to supplement or detail Construction Drawings or Technical Specifications, and which are contractual requirements or are prepared at the Contractor’s option to detail its Work. Shop Drawings shall include those drawings, plans, lists, schedules, diagrams, catalogs, and other details, charts, calculations, and data necessary to control the Work adequately.

W. SUBSTANTIAL COMPLETION: Substantial Completion occurs when all Work is sufficiently complete to allow RTD full use of the Work for its intended purpose, and such items of Work that remain to be done are minor in nature and can be accomplished without significant interference with RTD operations.

X. TECHNICAL SPECIFICATIONS: All written material specifications, written equipment specifications, drawings, designs, terms, conditions, criteria, Scope of Work details (including all Work requirements and restrictions), directives, etc., for the materials and equipment to be installed or constructed and the Work to be performed.

Y. WORK: The Work is comprised of the completed Work including the construction required by the Contract Documents performed to the complete satisfaction of RTD, and includes all labor necessary to produce such construction, all materials and equipment incorporated or to be incorporated in such construction, and final clean-up.

4.2. LEGAL REQUIREMENTS

A. SOCIO-ECONOMIC PROGRAMS:

1. In connection with the performance of this Contract, the Contractor shall cooperate with RTD in meeting its commitments and goals with regard to the utilization of small business enterprises (SBEs) and disadvantaged business enterprises (DBEs).

The Contractor shall use its best efforts to ensure that SBEs and DBEs have the opportunity to compete for and participate in subcontract Work under this Contract.

2. If this Contract has been assigned a DBE or an SBE goal, the Contractor, to be responsive, must comply with all the terms contained in the DBE or SBE Contract Requirements, as applicable.

3. To be responsible under this Contract and to be considered responsible for future work with RTD, the Contractor agrees to make reasonable efforts to encourage participation of SBEs and DBEs through the use of several or all of the following non-exclusive methods: arranging solicitations through all reasonable and available means to get bids from SBEs and DBEs (e.g., attendance at pre-bid meetings, advertising, written notices, contacting SBE and DBE chambers or organizations, etc.); taking steps to follow up on the initial solicitations (e.g., provide information and time); setting aside time for assistance to subcontractors in preparing bids, offers, quantities, and specifications; negotiating in good faith with subcontractors to

Heating, Ventilation and Air Conditioning (HVAC) Replacements at Elati, Mariposa, and Security Command Center Locations increase SBE and DBE participation; purchasing or renting equipment, materials, supplies and services from SBEs and DBEs; using Contractor Controlled Insurance Packages; breaking down the Work into more and smaller subcontracts to gain more participation from SBE and DBE subcontractors; not requiring bonds from subcontractors; assisting SBEs and DBEs in obtaining bonding, lines of credit, or insurance; and facilitating delivery and payment schedules so as to maximize potential participation of SBEs and DBEs.

B. NONDISCRIMINATION: In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, Section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, Section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and federal transit law at 49 U.S.C. § 5332, Contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability. In addition, Contractor agrees to comply with applicable federal implementing regulations.

C. NONCOMPLIANCE: In the event of the Contractor’s noncompliance with the nondiscrimination provision of the Contract or noncompliance with RTD’s DBE/SBE programs, RTD shall impose such Contract sanctions as it may determine to be appropriate, including but not limited to:

1. Withholding of payments under the Contract until the Contractor complies;

2. Cancellation, termination, or suspension of the Contract, in whole or in part; and/or

3. Determination by RTD that the Contractor is not a responsible contractor for the purposes of doing future RTD work.

D. ENVIRONMENTAL PROTECTION: The Contractor shall be responsible for the protection and preservation of the general environment along and adjacent to construction sites from its activities, and shall use every precaution necessary to prevent damage or injury to such environment, unless the removal, alteration, or destruction of such property is provided for under the Contract. At all times, the Contractor shall comply with all applicable federal, state, and local governments’ and agencies’ laws, rules, ordinances and regulations, and those of any other entities or authorities under whose control or direction the Work is performed, all Contract Documents including all Technical Specifications, Construction Drawings, footnotes, etc., and all supplier and product manufacturer specifications.

1. DRAINAGE, EROSION, AND SILTING: The Contractor shall take all necessary measures to control erosion and silting of rivers, streams, and impoundments (ponds, lakes, and reservoirs). Construction of drainage facilities as well as performance of other Work which will contribute to the control of erosion and siltation shall be carried out in conjunction with clearing and grubbing and earthwork

Heating, Ventilation and Air Conditioning (HVAC) Replacements at Elati, Mariposa, and Security Command Center Locations operations. The Contractor shall refer to the Technical Specifications for detailed requirements on erosion and sediment control.

2. WATER POLLUTION: The Contractor shall exercise every reasonable precaution to prevent pollution of rivers, streams, or impoundments. Pollutants such as chemicals, fuels, lubricants, bitumens, raw sewage and other harmful wastes shall not be discharged into or alongside rivers, streams, and impoundments, or into the natural or man-made channels leading to them.

3. AIR POLLUTION: The Contractor must submit evidence to RTD that the governing air pollution criteria will be met. In complying with this Section, the Contractor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Air Pollution Control Act, 42 USC 7401, et seq., and any other laws, rules and regulations of the entities or authorities under whose control or direction the Work is performed.

4. DUST CONTROL: Contractor shall be responsible for control of dust related to its construction activities during performance of this Contract. Between the Contractor and RTD, the RTD PM is the sole judge in determining the sufficiency of the Contractor’s dust-control measures. Contractor shall use non-toxic substances to control dust and shall comply with all applicable laws, rules, regulations, etc.;

Construction Drawings; and supplier/manufacturer specifications.

5. NOISE/VIBRATIONS: In performance of this Contract, Contractor shall comply with all applicable noise and vibration laws, rules, ordinances and regulations. Contractor shall maintain its equipment in good working order to minimize noise and shall use its best efforts to ensure that significant vibration and noise-generating activities occur only during the daylight hours.

6. ASBESTOS: Contractor is advised that RTD properties may have building materials that contain asbestos. The asbestos may be (1) confirmed asbestos-containing material (ACM) (verified to be greater than 1% by laboratory analysis); (2) presumed to be asbestos-containing material (PACM); or (3) material with the presence of asbestos (materials containing trace-1% asbestos). Prior to disturbing any building material, Contractor shall provide to the RTD Safety and Environmental Division a summary of the scope of Work planned at that building, including specific Work area/location and specific Work practices. The RTD Safety and Environmental Division will review the scope of Work in conjunction with asbestos inspection information to determine if any asbestos material will be impacted and what steps are necessary (if any) prior to disturbing the building material. In addition, Contractor shall obtain written clearance to conduct Work from the RTD Safety and Environmental Division prior to disturbing any building material. Contractor shall obtain this clearance by contacting RTD’s Environmental Compliance Manager, Walt

Heating, Ventilation and Air Conditioning (HVAC) Replacements at Elati, Mariposa, and Security Command Center Locations

Pierce, in the Public Safety Division at 303-299-4083.

Contractor shall comply with all applicable federal, state and local asbestos regulations. The application or installation of any material or product with the presence of asbestos is prohibited by RTD. Contractor shall be responsible for all costs associated with removal of any installation or application of material with the presence of asbestos (detectable levels of asbestos). Contractor shall provide RTD with manufacturer certifications that products used do not contain the presence of asbestos (detectable levels of asbestos) or provide RTD with product-testing data that demonstrates the products do not contain the presence of asbestos fibers.

E. PROHIBITED INTERESTS: No employee of RTD or any member of its governing body shall have any personal or financial interest, direct or indirect, in this Contract or any contract executed subsequently in connection with this Contract during his or her tenure or for one year thereafter. No director, officer, employee, or agent of RTD shall be interested in any contract or transaction with the District except in his or her official representative capacity.

F. ANTI-KICKBACK PROVISION: The Contractor is prohibited from inducing, by any means, any person employed under this Contract to give up any part of the compensation to which he/she is otherwise entitled.

G. CONTRACT HEADINGS: The headings of the Articles and Sections of this Contract are inserted for reference purposes and are not restrictive as to content.

H. LAWS GOVERNING: The laws (statutes, ordinances, rules, regulations, guidelines, codes, building codes, RTD requirements, etc. and the common law) of the State of Colorado and the municipality, county and/or district where the Work, or any portion of it, is performed or supplied and applicable federal laws, rules, regulations, and Executive Orders shall govern this Contract.

I. COVENANT AGAINST CONTINGENT FEES: The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Contractor for the purpose of securing business. For breach or violation of this warranty, RTD shall have the right to annul this Contract without liability or, at its discretion, to deduct from the Contract Cost or consideration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee.

J. ORDER OF PRECEDENCE: Any inconsistency in this Contract shall be resolved by giving precedence in the following order:

1. Amendments to the Contract, if any;

Heating, Ventilation and Air Conditioning (HVAC) Replacements at Elati, Mariposa, and Security Command Center Locations

2. Special Provisions/Alterations, if any;

3. Federally Required Terms and Conditions, if any;

4. The following Contract-Specific Documents and Requirements:

(i) Insurance and Bond Requirements,

(ii) Key Personnel Document,

(iii) Completed Certifications, and

(iv) DBE/SBE Contract Requirements, if any;

5. The Contract Award and Signature Page;

6. Terms and Conditions that supplement the Construction Terms and Conditions, if any;

7. the Construction Terms and Conditions;

8. Statement of Contract Cost;

9. Change Notices, Change Orders, representations and other instructions from the Contracting Officer that amend, or will lead to amendments of, the Contract;

10. the Technical Specifications, provided that (i) if, and to the extent that, the Technical Specifications provide for a higher standard or more stringent requirement than the Terms and Conditions (including the Construction Terms and Conditions, supplemental Terms and Conditions, and Federally Required Terms and Conditions), the Technical Specifications shall be given precedence in such respects; and (ii) in the event of conflict or inconsistency between provisions of the Technical Specifications, the more stringent shall be given precedence over the less stringent;

11. the Construction Drawings - Larger-scale Construction Drawings shall be given precedence over smaller-scale Construction Drawings (for example: 1” = 1’ is larger scale than 1” = 40’ and 1” = 1’ is larger than 1/8”=1’). Where appearing on drawings, computed dimensions shall govern over scaled dimensions;

12. the Scope of Work;

13. Attachments (other than the Scope of Work and Technical Specifications); and

14. the Record Documents. Unless expressly agreed by RTD in the form of a Special Provision/Alteration or Contract amendment, any agreement, license, provision, or other document not listed above but made a part of this Contract shall be deemed an Attachment for purposes of determining Contract order of precedence.Notwithstanding the above, discrepancies between Construction Drawings and Technical Specifications will be reviewed in accordance with PRE-

CONSTRUCTION RIGHTS AND DUTIES, AND USE OF DOCUMENTS - TECHNICAL

SPECFICATIONS.

Heating, Ventilation and Air Conditioning (HVAC) Replacements at Elati, Mariposa, and Security Command Center Locations

K. PROTECTING RTD’S INTEREST WHEN SUBCONTRACTING WITH

CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT:

Any contractor or subcontractor that has been determined by RTD to be non-responsible or incompetent is automatically suspended and debarred from doing Work on this Project. The Contractor shall not enter into any subcontract with a contractor or subcontractor that has been debarred, suspended, or proposed for debarment unless there is a compelling reason to do so. If the Contractor intends to subcontract with a party that is debarred, suspended or proposed for debarment, a corporate officer or designee of the Contractor shall notify the Contracting Officer, in writing, before entering into such subcontract. The notice must include the following:

1. The name of the subcontractor;

2. The Contractor’s knowledge of the reasons for the subcontractor being on the list of parties excluded from procurement programs;

3. The compelling reason(s) for doing business with the subcontractor, notwithstanding its inclusion on the list of parties excluded from procurement programs; and

4. The systems and procedures the Contractor has established to ensure that it is fully protecting RTD’s interests when dealing with such subcontractor in view of the specific basis for the party’s debarment, suspension, or proposed debarment.

L. HOLD HARMLESS: The Contractor agrees to defend, indemnify, and hold harmless RTD, its directors, managers, employees, agents and assigns, from and against any and all claims, suits, demands, liabilities, and court awards including costs, expenses, and reasonable attorneys’ fees, to the extent such claims are caused, in whole or in part, by:

1. any act or omission of, or breach of contract by, the Contractor, its employees, agents, subcontractors, or assignees arising from, related to, in connection with, or in any way involving Work performed or equipment and materials provided under this Contract;

2. any alleged infringement of any patent rights resulting from Work done by the Contractor; and

3. the use of any patented material, process, device, or article that may enter into the Work covered by this Contract;

but not to the extent such claims are caused solely by any act or omission by RTD, its directors, managers, employees, agents, or other contractors or assignees. The Contractor, at its own expense, will be associated with RTD in the settlement or defense of any claims or litigation arising out of the performance of this Contract.The Contractor agrees to fully cooperate with and assist RTD in all suits, claims, and demands arising from,, related to, in connection with, or in any way involving Work performed or equipment and materials provided under the Contract

Heating, Ventilation and Air Conditioning (HVAC) Replacements at Elati, Mariposa, and Security Command Center Locations or that are based upon evidence (including observations) that the Contractor or its employees may have obtained while performing the Work. Failure to cooperate and assist RTD when requested may be a breach of the Contract and/or result in a determination that the Contractor is ineligible for future RTD work. To the extent this section is more expansive than permitted by law, it shall not be null and void, but, rather, shall be conformed to be consistent with and to follow the applicable law. To the extent inconsistent, shall be modified to conform to existing law.

M. NOTICE OF CLAIM OR ACTION FILED: The Contractor shall give RTD through the Contracting Officer immediate written notice of any suit or action filed or any claim or demand made against the Contractor, its employees, agents, subcontractors or assignees arising from, related to, in connection with or in any way involving Work performed or equipment and materials provide under this Contract. The Contractor shall furnish immediately to the Contracting Officer copies of all pertinent papers received by the Contractor. If the amount of the liability claimed exceeds the amount of coverage of the Contractor’s insurance against such claim, the Contractor shall authorize and direct the Contractor’s counsel and the Contractor’s insurer(s), if any, to collaborate and cooperate with RTD representatives in settling or defending such claim.

N. COLORADO GOVERNMENTAL IMMUNITY ACT: Notwithstanding any other provision of this Contract to the contrary, no term or condition of this Contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions of the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq., as amended.

O. APPROPRIATIONS: All obligations of RTD under this Contract that require funding are subject to prior annual appropriations of monies expressly made by the Board of Directors of RTD for the purposes of this Contract. Nothing in this Contract shall be construed by either the Contractor or RTD as a multiple fiscal year obligation as described by Article X, Section 20 of the Colorado Constitution. If funding is not appropriated by the Board of Directors, RTD may terminate or modify the Contract as required. Additional funding to the Contract will be accomplished by a Contract amendment. No legal liability on the part of RTD for any payment may arise for performance under this Contract beyond the current funding year, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability.

4.3. PRE-CONSTRUCTION RIGHTS AND DUTIES, AND USE OF DOCUMENTS

A. PURPOSE OF THE CONTRACT: The purpose of the Contract is to provide the requirements, duties and rights of the parties for the pre-construction work/requirements, construction, and completion of every detail of the Project as defined in the Scope of Work and the Technical Specifications. Unless otherwise

Heating, Ventilation and Air Conditioning (HVAC) Replacements at Elati, Mariposa, and Security Command Center Locations specified, the Contractor shall furnish all labor, supervision, materials, tools, equipment, and incidentals necessary to complete the Project in a proper, thorough, skillful, and workmanlike manner using Due Diligence and in accordance with the Technical Specifications (including the Construction Drawings), Scope of Work, and all schedule requirements.

B. BID OR PROPOSAL DOCUMENTS: In the Invitation for Bids or Request for Proposals, RTD will include some form of a schedule of values or a Work breakdown structure that the Bidder or Proposer must complete when it bids the Project. The Bid or Proposal documents are an essential part of the Contract and will be used as an aid to determine:

1. The amount of progress payments.

2. The proper amount of equitable adjustments based on Change Orders and Change Notices.

3. The proper amount of Claims or equitable adjustments based on Claims.

4. The proper amount of equitable adjustments based on the termination of the Work in whole or in part, whether or not there are Claims.

The Bid or Proposal documents are admissible evidence at trial, arbitration or any other proceedings and could become public records at that time. If the Contractor requests in writing at the time of submitting its Bid or Proposal that its Bid or Proposal documents remain confidential, until the Bid or Proposal documents become evidence at such a proceeding, the documents will be held by RTD in escrow as the Contractor’s confidential work product. If such documents are requested under the Colorado Open Records Act, RTD will continue to hold the documents confidential subject to the Contractor defending that position should the matter proceed to court. If the Contractor does not defend the action, RTD will release the documents.

C. TECHNICAL SPECIFICATIONS:

1. The Contractor is expected to have thoroughly read and understood all of the Technical Specifications, including the Scope of Work. The Contractor will be expected to strictly adhere to the Technical Specifications, including the Scope of Work, throughout the course of the Project. The Contractor shall keep on the Work site a full-size copy of the Construction Drawings and Technical Specifications and shall at all times give any subcontractor, the Contracting Officer or RTD PM access to the Technical Specifications.

2. Anything mentioned in the Technical Specifications and not shown on the Construction Drawings, or shown on the Construction Drawings and not mentioned in the Technical Specifications, shall be of like effect as if shown or mentioned in both. In case of discrepancy either in the figures, in the Construction Drawings, or in

Heating, Ventilation and Air Conditioning (HVAC) Replacements at Elati, Mariposa, and Security Command Center Locations the Technical Specifications, written specifically as specifications (often in the form of standardized divisions), that comes to the attention of the Contractor, the matter shall be submitted within five Days to the Contracting Officer or the RTD PM, who shall, in writing, make a determination resolving the discrepancy. At any time before Work has actually begun on the portion of the Work where the discrepancy exists, the Contracting Officer or PM can issue a written determination resolving the discrepancy.

3. Any adjustment by the Contractor without such a determination as to the priority of the drawings versus written specifications shall be at its own risk and expense.

4. The Contracting Officer or RTD PM shall furnish from time to time such detail drawings, written specifications and other information as he or she may consider necessary, which then become part of the Technical Specifications, possibly allowing the Contractor to seek a Change Order.

5. All Technical Specifications are and shall remain RTD property. They are not to be used on any other project, and, with the exception of one set of Contract Documents for each party to the Contract, they are to be returned to RTD at the completion of the Work.

D. REVIEW OF CONTRACT DOCUMENTS AND LEGAL REQUIREMENTS:

1. The Contractor shall at once report to the Contracting Officer any error, inconsistency, or omission it may discover in the Contract Documents, including in the Technical Specifications. Failure to report such errors, inconsistencies or omissions immediately when the Contractor first discovers them, or should have discovered them if the Contractor had used Due Diligence, will void any Claim by the Contractor for an equitable adjustment based on the errors, inconsistencies or omissions.

2. The Contractor is required to know the general and local codes, statutes, ordinances, rules, standards, guidelines and regulations of RTD, the railroads, governmental entities, and all other authorities or entities that control or affect the Work. Should the Contract Documents, including the Technical Specifications, have specifications, drawings, figures, footnotes, etc. that violate any of the general or local codes, statutes, rules, etc., such Contract Documents are considered to contain errors, inconsistencies or omissions requiring the Contractor, under this Section, to report them to RTD as soon as discovered, or as soon as they should have been discovered had the Contractor used Due Diligence. Failure to report items in the Contract Documents that violate general or local codes, rules, etc. voids any Claim the Contractor may have based on the errors, and it subjects the Contractor to the liability aforementioned in this Section.

Heating, Ventilation and Air Conditioning (HVAC) Replacements at Elati, Mariposa, and Security Command Center Locations

3. Any inconsistencies or errors in the Technical Specifications, including drawings, should be brought to the attention of RTD prior to the date when the Shop Drawings are due. Any Technical Specification that violates any code, rule, statute, etc. should also be brought to the attention of RTD prior to the date when the Shop Drawings are due. Additionally, if the failure to report such errors, inconsistencies or omissions results in damages to RTD, the Contractor will be responsible to compensate RTD for those damages to the extent that the damages could have been avoided had the Contractor reported the errors, inconsistencies or omissions when it first discovered them or should have discovered them had the Contractor used Due Diligence. This includes errors, inconsistencies or omissions that the Contractor should have discovered in the Contract Documents had it used Due Diligence when bidding the Work.

E. INFORMATION FURNISHED BY RTD:

1. In the course of the planning of the Project and primarily for its own internal purposes, RTD may obtain data regarding engineering work, geological work, studies, rock or survey reports, soil boring reports, and any other matter whatsoever of an informational nature. RTD does not warrant, guarantee, or in any way or manner assume responsibility for the accuracy or uniformity of any statements, data assertions, analyses, evaluations or recommendations contained in any materials furnished. The Contractor is responsible for any conclusions drawn from such furnished data. If the Contractor does not wish to assume the risk of drawing conclusions from the same, it may employ, at no cost to RTD, its own experts to analyze the data presented or to make such additional explorations, tests, or studies as it may deem appropriate.

2. The Contractor acknowledges and agrees that it will not and cannot assume conditions affecting the Project or the Work based upon documents and information provided by RTD or representations and statements made by RTD personnel. RTD assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by RTD. Nor does RTD assume responsibility for any understanding reached or representation made concerning conditions which can affect the Work by any of its officers or agents before the execution of this Contract, unless that understanding or representation is expressly stated in this Contract.

F. SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK:

1. The Contractor acknowledges and agrees that it has taken all steps reasonably necessary to ascertain the nature and location of the Work, and that it investigated and satisfied itself as to the general and local conditions which can affect the Work or its cost, including but not limited to: (1) conditions bearing upon transportation, Heating, Ventilation and Air Conditioning (HVAC) Replacements at Elati, Mariposa, and Security Command Center Locations disposal (including disposal of contaminated and hazardous material, if any), handling, and storage of materials including space availability; (2) the availability of labor, water, electric power, roads, site access, lane closures, and traffic control; (3) uncertainties of weather, river stages, tides, or similar physical conditions at the site;

(4) the conformation and conditions of the site including ground material, soils, rock material, water, drainage, plants, bushes, trees, buildings, building materials, waste, trash and any other materials (contaminated, hazardous or otherwise); (5) the character of equipment and facilities needed preliminary to and during Work performance; (6) all codes, statutes, ordinances, rules and regulations of RTD, railroads, governmental entities, and all other authorities or entities that control or affect the Work; and (7) the historical use of the site (such as its use as a landfill or a building which could have had asbestos in it).

2. The Contractor also acknowledges that it has visited the Work site and has satisfied itself as to the character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the site, including all exploratory work done by RTD, as well as from the Construction Drawings and Technical Specifications made a part of this Contract. Any failure of the Contractor to take the actions described and acknowledged in this Section will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the Work or for proceeding to successfully perform the Work without additional expense to RTD.

G. DIFFERING SITE CONDITIONS:

1. The Section entitled ”Site Investigation And Conditions Affecting The Work” requires the Contractor to take all steps reasonably necessary to ascertain the nature and condition of the Work site which can affect the Work or costs. Within five business days of discovery of the conditions described below, and before such conditions are disturbed, the Contractor shall give notice to the Contracting Officer or the RTD PM in writing of:

a. subsurface or latent physical conditions at the site differing materially from those indicated in this Contract or that the Contractor could not have ascertained under a thorough investigation of the site as required by the Section entitled ”Site Investigation And Conditions Affecting The Work”, or

b. physical conditions at the site of an unusual nature, differing materially from those ordinarily encountered and generally recognized by prudent and experienced contractors as inherent in Work of the character provided for in this Contract.

The Contractor shall not disturb the differing site condition for at least seven business days after notice of the condition has been given to the Contracting

Heating, Ventilation and Air Conditioning (HVAC) Replacements at Elati, Mariposa, and Security…