HVAC Duct Cleaning Services
Awarded State & local contract opportunity
- Solicitation number
- ITB-2025-3078
- State
- Florida
- Responses due
Opportunity facts
- NIGP codes
- UNSPSC codes
- 40141914 Plastics duct or ductwork
- 40141915 Rubber duct or ductwork
- 72151201 HVAC mechanical construction service
- 72151204 HVAC ventilation and duct work construction service
- 72151206 HVAC heating system construction service
- 40141910 Zinc ducts or ductwork
- 40141911 Steel ducts or ductwork
- 40141912 Iron ducts or ductwork
- 40141919 Aluminum ducts or ductwork
- 40141921 Precious metal ducts or ductwork
Show all 31
- 40141922 Copper ducts or ductwork
- 72151003 Heating system maintenance and repair service
- 72151004 Hydronics heating system maintenance and repair service
- 72151203 HVAC solar energy construction service
- 72151205 HVAC refrigeration construction service
- 47121811 Duct cleaning machines
- 40141906 Tin ducts or ductwork
- 40141907 Brass ducts or ductwork
- 40141908 Lead ducts or ductwork
- 40141918 Non ferrous alloy ducts or ductwork
- 72152904 Exterior metal wall system installation service
- 40141903 Magnesium ducts or ductwork
- 40141904 Ferrous alloy ducts or ductwork
- 40141905 Titanium ducts or ductwork
- 40141909 Bronze ducts or ductwork
- 40141913 Cement ducts or ductwork
- 40141916 Glass ducts or ductwork
- 40141917 Stone ducts or ductwork
- 40141920 Stainless steel ducts or ductwork
- 72151200 Heating and cooling and air conditioning HVAC construction and maintenance services
- 72151202 HVAC process piping construction service
- Points of contact
-
- Aaliyah James civic.volusiasd@civicinitiatives.com
- Jennifer Deveaux jldeveau@volusia.k12.fl.us (386) 734-7190
- Kristi Oliver kaoliver@volusia.k12.fl.us
Updated .
About this opportunity
The School Board of Volusia County, Florida has issued Invitation to Bid (ITB-2025-3078) for comprehensive HVAC Duct Cleaning Services across its extensive educational facilities network, which includes 45 elementary schools, 12 middle schools, 9 high schools, 11 alternative education sites, 7 charter schools, and 3 administrative complexes serving approximately 62,800 students. The procurement seeks a contractor to provide on-demand HVAC duct cleaning services, including site assessment, comprehensive cleaning methodologies, coil and fan cleaning, and necessary documentation, with strict adherence to industry standards such as NADCA and EPA guidelines. The solicitation requires bidders to provide detailed pricing for various labor rates, materials, access door installations, equipment rentals, and percentage markups for parts and materials. Key dates include a voluntary pre-solicitation meeting on April 14, 2025, with electronic bid submissions due on May 8, 2025, at 2:00 PM EST through VendorLink. The initial contract term is three years, beginning June 25, 2025, with options to renew for two additional one-year periods, and potential price adjustments limited to the Consumer Price Index (CPI) at contract renewal. Evaluation will likely focus on comprehensive pricing, compliance with technical specifications, and ability to service the district's diverse facility infrastructure.
There are no specific set-aside designations or restrictions on bidder types mentioned in the documentation. The contract does not indicate preferences for disadvantaged business enterprises or small businesses. No incumbent vendors are identified in the provided materials. The district's facilities span a wide range of building sizes and ages, with construction dates ranging from 1925 to 2024 and building sizes varying from 182 to 151,422 square feet, which suggests potential complexity in service delivery. While a specific contract value is not explicitly stated, the comprehensive nature of the facilities and the detailed pricing schedule suggest a potentially significant contract value. The successful bidder must provide proof of $1,000,000 in commercial general liability insurance and comply with background screening requirements for personnel accessing school grounds. The contract includes provisions for termination with 30 days' notice and allows the School Board to extend the contract for up to six months if needed, providing flexibility in service procurement.
Opportunity text
The successful Bidder(s) shall be responsible for providing all HVAC duct cleaning services at the prices specified herein during the term of the agreement to be used on an as needed basis by the District. The performance of the successful Bidder(s) shall be in accordance with the terms of the specifications set forth herein. Failure to comply with these requirements may be cause for Bid rejection or award cancellation.
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