Addendum_1_-_QA.pdf
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- Attached to
- HVAC Duct Cleaning Services
- Solicitation number
- ITB-2025-3078
- Issued by
- Florida
About this file
This document is an Invitation to Bid (ITB) Addendum #1 issued by the School Board of Volusia County, Florida Procurement Department for Solicitation #ITB-2025-3078 regarding HVAC Duct Cleaning Services. The addendum, dated April 24, 2025, provides clarifications and answers to potential bidders' questions about the project, with the solicitation opening date set for May 8, 2025, at 2:00 P.M. EST. The scope involves cleaning air duct systems, exhaust systems, and duct doors across various district facilities that may be included in a ten-year plan, with air handling units ranging from 2 to 80-ton capacity. The mechanical drawings and a list of district buildings and square footage are referenced as attachments to help bidders prepare their proposals.
Key clarifications in the addendum include confirmation that no prevailing wage rates apply, no hard surfaces will be cut into during cleaning, no testing or air monitoring is required, and no repairs or replacements are part of the scope of work. The document specifies that Tab-in-Hinge duct doors should be quoted, and vendors are instructed to use the attached mechanical sample drawings to develop their proposals. Bidders must complete and return an acknowledgment form with their submission, either with the initial bid or via email if a submittal has already been sent. The procurement contact is Jennifer Deveaux, who can be reached at jldeveau@volusia.k12.fl.us or 386-734-7190 Ext. 20394 for any additional questions.
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Text version
INVITATION TO BID (ITB) – ADDENDUM # 1
ADDENDUM POSTING DATE: PROCUREMENT CONTACT & TELEPHONE:
April 24, 2025 Jennifer Deveaux, Buyer
Email: jldeveau@volusia.k12.fl.us Phone: 386-734-7190 Ext. 20394
SOLICITATION TITLE & NUMBER:
Solicitation # ITB-2025-3078 HVAC Duct Cleaning Services
SOLICITATION OPENING DATE & TIME:
May 8, 2025, by 2:00 P.M. EST
NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.
The original Invitation to Bid (ITB) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. The original ITB submittal deadline date shall remain the same, on May 8, 2025, at
2:00 P.M. EST.
The following questions have been received, and the answers to each question are below.
1. Q. Can you please provide a copy of the mechanical drawings that we could use to produce a proposal for this project?
A. Please refer to the Attachment: Mechanical_ Sample Drawings.
2. Q. Are you looking to get all air duct systems cleaned within the building?
A. Please refer to Attachment: School Facilities Building that may be included in the District’s ten-year plan.
3. Q. Please clarify the type of duct doors (Sandwich, Tab-In Hinge, etc.) to be quoted.
A. Tab-in-Hinge.
4. Q. What is the square footage of each facility requiring duct cleaning?
A. The School District is currently in the process of determining the scope and annual schedule of the ductwork cleaning.
The attached document (School Facilities Building) is a list of all district buildings and square footage that may be included in the District’s ten-year plan.
5. Q. Please provide CFM or tonnage of each air handler unit.
A. The School District has a wide range of air handling units, ranging from DX units, split units, and chilled water air handlers, ranging from 2 tons to 80-ton units.
6. Q. Are Exhaust Systems required to be cleaned?
A. Yes, exhaust systems are required to be cleaned.
7. Q. Are Prevailing Wage Rates required to be used on this project? If so, please provide.
A. No, Prevailing Wage is not applicable.
8. Q. Please confirm that hard surfaces (e.g. walls and/or ceilings) are not required to be cut into in order to facilitate cleaning.
A. No hard surface such as drywall or plaster walls, or ceilings will be required to be cut into to perform the work requested in this bid.
9. Q. Please confirm that testing and/or air monitoring is not required.
A. Testing or air monitoring is not included in the Scope of Work in this bid.
10. Q. Please confirm that repairs and/or replacements are not part of the scope of work.
A. Repairs and replacements are not included in the Scope of Work in this bid.
SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA
PROCUREMENT DEPARTMENT
200 N. Clara Avenue DeLand, FL 32720
If you should have any questions regarding this addendum, please do not hesitate to contact me at jldeveau@volusia.k12.fl.us or by phone at 386-734-7190 Ext. 20394.
Sincerely, Jennifer Deveaux, M.A.
Procurement Buyer
Acknowledgment of Addendum # 1 by Vendor:
This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be submitted to the above buyer via email, with the subject line: Addendum # 1 – ITB-2025-3078 HVAC Duct Cleaning Services.
Acknowledgement below is acceptance by the Vendor that this addendum has been received and fully understood. This addendum will become part of the ITB document.
NAME (TYPED OR PRINTED) TITLE
SIGNATURE VENDOR NAME
DATE PHONE NUMBER
mailto:jldeveau@volusia.k12.fl.us
| Solicitation # ITB-2025-3078 |
| HVAC Duct Cleaning Services |
| May 8, 2025, by 2:00 P.M. EST |
File details come from the government source that posted it. Updated .