NOID_&_Bid_Tab_-_ITB-2025-3078.pdf
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- Attached to
- HVAC Duct Cleaning Services
- Solicitation number
- ITB-2025-3078
- Issued by
- Florida
About this file
This is a Notice of Intended Decision (NOID) and Tabulation Sheet for Invitation to Bid (ITB-2025-3078) issued by the School Board of Volusia County, Florida for HVAC Duct Cleaning Services. The solicitation seeks vendors to provide comprehensive HVAC duct cleaning services across the district's educational facilities, with an initial contract term from June 25, 2025, through June 25, 2028. The procurement process was conducted as a full and open competition, with the ITB sent to 1,764 vendors and responses received from 6 vendors. The intended primary awardee is Simpson Environmental Services, LLC, with secondary awards to PCPI Services, Inc. and Climate Control Mechanical Services, Inc.
The bid tabulation includes detailed pricing for various labor rates, equipment rentals, access doors, materials, and percentage markups. Pricing varies significantly among vendors, with hourly labor rates ranging from $32 to $150 for general laborers and $58 to $150 for supervisors. Equipment rental rates also show considerable variation, such as daily scissor lift rates from $300 to $1,050 and weekly rates from $750 to $1,800. The vendors were required to provide unit pricing for multiple line items, including disinfectant/sealer, various access doors, and specialized equipment like HEPA vacuums and pressure washers. The procurement allows for a percentage markup on parts and materials, ranging from 10% to 20% across different vendors. The solicitation emphasizes a competitive bidding process with a 72-hour protest period and adherence to Florida Statutes for bid submissions.
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Text version
Rev: 12/6/2024
NOTICE OF INTENDED DECISION
POSTING DATE: PROCUREMENT CONTACT & TELEPHONE:
May 21, 2025 Jennifer Deveaux, Buyer
Email: jdeveau@volusia.k12.fl.us Phone: 386-734-7190 Ext. 20394
SOLICITATION TITLE & NUMBER:
Solicitation # ITB-2025-3078 HVAC Duct Cleaning Services
The Procurement Department hereby notifies all firms of an intended decision regarding the award of the above-mentioned solicitation as outlined below or attached.
EFFECTIVE DATE:
The expected start date for this contract is June 25, 2025, through June 25, 2028.
VENDOR AWARD RECOMMENDATION:
Vendor(s):
PRIMARY
Simpson Environmental Services, LLC
SECONDARY
PCPI Services, Inc.
Climate Control Mechanical Services, Inc.
The solicitation process was conducted as a full and open competition, with an ample timeline provided to encourage robust participation.
ITB sent to 1764 Vendors Responses received from: 6 Vendors NO BIDS were received from: 0 Vendors
This tabulation is posted as public notice for 72 hours from 12:00 P.M. EDT Wednesday, May 21, 2025, until 12:00 P.M. EDT, Tuesday, May 27, 2025. Bidders are hereby notified that failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Offers from the vendors listed herein are the only offers received timely as of May 8, 2025; 2:00PM EDT. All other offers submitted in response to this solicitation, if any, are hereby rejected as late.
Procurement Department Approval:
SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA
PROCUREMENT DEPARTMENT
200 N. Clara Avenue DeLand, FL 32720
Director of Procurement mailto:jdeveau@volusia.k12.fl.us
ITEM NO. DESCRIPTION Unit Unit Price Unit Unit Price Unit Unit Price Unit Unit Price Unit Unit Price Unit Unit Price Unit Unit Price Unit Unit Price 1 Hourly Labor Rate for Supervisor Hourly 58.00$ Hourly 115.00$ Hourly 150.00$ Hourly 145.00$ 2 Hourly Labor Rate for Skilled Laborer Hourly 52.00$ Hourly 95.00$ Hourly 95.00$ Hourly 102.50$ 3 Hourly Labor Rate for General Laborer Hourly 32.00$ Hourly 85.00$ Hourly 85.00$ Hourly 90.00$ 4 Duct/plenum, internal lining, material cost only Square Foot 6.75$ Square Foot 18.00$ Square Foot 40.00$ Square Foot 7.50$ 5 Duct/plenum, 2" thick external lining, mastic material cost only Square Foot 5.75$ Square Foot 24.00$ Square Foot 60.00$ Square Foot 7.50$ 6 12x16 Access Door - Round Each 163.00$ Each 120.00$ Each 60.00$ Each 265.00$ 7 14x18 Access Door - Round Each 134.00$ Each 120.00$ Each 70.00$ Each 475.00$ 8 12x16 Access Door - Square Each 45.00$ Each 120.00$ Each 60.00$ Each 160.00$ 9 14x18 Access Door - Square Each 55.00$ Each 125.00$ Each 70.00$ Each 130.00$
10 16x20 Access Door - Square Each 62.00$ Each 135.00$ Each 150.00$ Each 130.00$ 11 18x24 Access Door - Square Each 70.00$ Each 175.00$ Each 150.00$ Each 315.00$ 12 Disinfectant/Sealer 1-Gallon 31.00$ 5-Gallon 155.15$ 1-Gallon 34.00$ 5-Gallon 170.00$ 1-Gallon 100.00$ 5-Gallon 300.00$ 1-Gallon 150.00$ 5-Gallon 520.00$ 13 Scissor Lift Daily 350.00$ Weekly 750.00$ Daily 300.00$ Weekly 1,000.00$ Daily 800.00$ Weekly 1,800.00$ Daily 1,050.00$ Weekly 1,750.00$ 14 110 Electric Collection Unit Daily 5.00$ Weekly 20.00$ Daily 10.00$ Weekly 50.00$ Daily 100.00$ Weekly 400.00$ Daily 265.00$ Weekly 800.00$ 15 HEPA Vacuum Daily 10.00$ Weekly 40.00$ Daily 80.00$ Weekly 400.00$ Daily 100.00$ Weekly 400.00$ Daily 100.00$ Weekly 375.00$ 16 Wet Vacuum Daily 5.00$ Weekly 20.00$ Daily 50.00$ Weekly 250.00$ Daily 50.00$ Weekly 200.00$ Daily 80.00$ Weekly 265.00$ 17 Airless Sprayer Daily 20.00$ Weekly 80.00$ Daily 30.00$ Weekly 150.00$ Daily 50.00$ Weekly 200.00$ Daily 80.00$ Weekly 265.00$ 18 Fogger – ULV Misters Daily 5.00$ Weekly 20.00$ Daily 50.00$ Weekly 250.00$ Daily 100.00$ Weekly 400.00$ Daily 80.00$ Weekly 265.00$ 19 Pressure Washer (1000-1500) Elec. Daily 5.00$ Weekly 20.00$ Daily 100.00$ Weekly 500.00$ Daily 100.00$ Weekly 400.00$ Daily 450.00$ Weekly 1,275.00$ 20 Pressure Washer – Steam Daily 20.00$ Weekly 80.00$ Daily 250.00$ Weekly 1,250.00$ Daily 400.00$ Weekly 1,500.00$ Daily 800.00$ Weekly 2,400.00$ 21 Ladders (all sizes) Daily 5.00$ Weekly 20.00$ Daily 25.00$ Weekly 125.00$ Daily 100.00$ Weekly 300.00$ Daily 30.00$ Weekly 900.00$ 22 Air Compressor Daily 10.00$ Weekly 40.00$ Daily 50.00$ Weekly 250.00$ Daily 100.00$ Weekly 300.00$ Daily 80.00$ Weekly 265.00$ 23 Drill Daily 5.00$ Weekly 20.00$ Daily 20.00$ Weekly 100.00$ Daily 20.00$ Weekly 100.00$ Daily 30.00$ Weekly 90.00$
24 Percentage (%) Mark Up Over Cost for Parts and Materials Percentage Markup 10.00% Percentage Markup 10.00% Percentage Markup 15.00% Percentage
Markup 20.00%
This tabulation is posted as public notice for 72 hours from 12:00 P.M., Wednesday, May 21, 2025 until 12:00 P.M., Tuesday, May 27, 2025. Bidders are hearby notified that failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Offers from the vendors listed herein are the only offers received timely as of 2:00 P.M., May 8, 2025.
All other offers submitted in response to this solicitation, if any, are hereby rejected as late.
TABULATION SHEET
SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA
Invitation to Bid # ITB-2025-3078 HVAC Duct Cleaning Services Due Date: May 8, 2025 @ 2:00 PM EST Buyer: Jennifer Deveaux
Procurement Department Approval: _________________________________________________________ Date: ____________________________________
ITB sent to: 1764 Vendors Bid responses received from: 6 vendors NO BIDS were received from: 0 vendors
SECONDARY - RECOMMENDED AWARDPRIMARY - RECOMMENDED AWARD
Climate Control Mechanical Services, Inc.
2695 NW 4th Street
Ocala, FL 34478 Louise Wise III
Phone: 352 2910185 bids@climatecontrolflorida.com
Hughes Environmental, Inc.
908 S 8th St., Ste 500 Louisville, KY 40203
Chuck Cooper Phone: 502 2133165 compliance@hughesenv.com
SECONDARY - RECOMMENDED AWARD
Simpson Environmental Services, LLC 8607 Gall Boulevard
Zephyrhills, FL 33541 Shawn Brigham
Phone: 407 4688461 sbrigham@simpsonenv.com
PCPI Services, Inc.
819 S. Lake Jessup Ave
Oviedo, FL 32765 Annette Donahue
Phone: 407 9776465 team@pcpiservices.com
05/21/2025
| NOID - ITB-2025-3078.pdf |
| Bid Tabulation - ITB 2025-3078.pdf |
| ITB 2025-3078 |
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