HVAC and Facility System Parts
Closed State & local contract opportunity Posted
- Solicitation number
- IFB 8100 SSC1031
- State
- Texas
- Responses due
Opportunity facts
- NIGP codes
- 03106 Air Conditioning And Heating: Central Units, And Parts And Accessories Not Individually Itemized
- 03167 Hvac Equipment, Accessories And Supplies (Not Otherwise Classified)
- 06035 Cooling System: Radiators, Complete And Cores; Thermostats; Water Pumps; Etc.
- 11082 V-Belts, Industrial
- 96286 Transportation Of Goods And Other Freight Services
- UNSPSC codes
- 25174007 Thermo switch ventilator
- 26111803 Round belts
- 25112001 Offshore loading systems
- 78111802 Scheduled bus services
- 40101837 Chimney
- 40101841 Air preheater
- 25174003 Radiator caps
- 25174006 Cooling water hose assembly
- 25174008 Water pump for internal combustion engines
- 78101804 Relocation services
Show all 46
- 78111813 Sightseeing service by land, except rail
- 78141503 Transportation industry tariff comparison or freight audit services
- 78141504 Supplier or vendor managed freight and rebilling
- 40101832 Doors for heating equipment
- 40101840 Film heater
- 40101842 Ice melting device
- 25174000 Engine coolant system
- 26111814 Hexagonal belt
- 78141500 Transport arranging services
- 78101722 Bulk shipping distribution service
- 78101807 Petroleum or chemical trucking service
- 78141501 Freight forwarders services
- 26101105 Heating and cooling system motor AC
- 40101834 Burners
- 83101903 District heating
- 40101838 Economizer
- 40101839 Baffle plate
- 25174001 Fan
- 25174002 Engine radiators
- 26111800 Drive components
- 26111804 Flat belts
- 78110000 Passenger transport
- 78111800 Passenger road transportation
- 78112000 Intermodal passenger transport services
- 78101801 Local area trucking services
- 78101802 Regional or national trucking services
- 78101803 Vehicle carrier services
- 78101806 International trucking service
- 78101808 Road transport of dry bulk
- 78101809 Road transport of letters and parcels
- 78101810 Road transport of livestock or live animals
- 78101811 Packed products transport
- 78111814 Road transport of passengers by man-or animal-drawn vehicle
- 78112001 Mixed mode urban and suburban transportation for passengers
- 78121603 Freight fee
- 78141804 Loading terminal facility management
- Point of contact
-
- Sydney Ceder sydney.ceder@austintexas.gov (512) 974-2225
Opportunity details come from financeonline.austintexas.gov. Updated .
About this opportunity
The City of Austin's Department of Aviation has issued an Invitation for Bid (IFB 8100 SSC1031) for HVAC and facility system parts to support airport operations at Austin-Bergstrom International Airport (AUS). The procurement seeks original equipment manufacturer (OEM) parts for multiple HVAC and facility systems used by Aviation, partner airlines, and tenants, with a comprehensive pricing structure divided into four categories. Category 1 includes 23 specific line items such as V-belts and circulating pumps, while Category 2 allows for additional products with an estimated annual cost of $50,000. The contract will have an initial 36-month term, with potential extensions for two additional 12-month periods. Bidders must provide a single point of contact knowledgeable about HVAC parts, maintain a 30-day inventory supply, and ensure 95% on-time order fulfillment. Key submission deadlines include questions due by January 16, 2026, at 4:00 PM Central Time, and offers due on February 3, 2026, at 2:00 PM Central Time, with bid opening at 3:00 PM the same day. Award will be made to the lowest responsive and responsible bidder, with pricing fixed for the first 12 months and potential adjustments based on the Producer Price Index, not to exceed 15% per line item.
The solicitation includes several small business and local preference opportunities, though no specific Minority and Women-Owned Business Enterprises (M/WBE) goals are applicable to this contract. The Small Business Preference Program allows certified small businesses to participate optionally, with offerors able to complete a voluntary submittal form. The Local Business Preference Program defines local businesses as those with headquarters in the Austin-Round Rock-San Marcos Metropolitan Statistical Area. Contractors must comply with various city ordinances, including the Wage Theft Ordinance, which requires completing City of Austin Wage Theft Training within 30 days of award. Insurance requirements are comprehensive, mandating Workers' Compensation, Commercial General Liability, and Business Automobile Liability insurance with specific coverage limits. While no specific budget range is explicitly stated, Category 2 suggests an estimated annual additional product cost of $50,000, and Category 4 indicates a $5,000 annual budget for expedited shipping. The City reserves the right to award multiple contracts or reject all bids and potentially utilize cooperative purchasing agreements.
Opportunity text
This RQM is for an IFB for HVAC and Facility System Parts. The purpose of this contract is to provide HVAC and facility system parts on an as needed basis. Aviation currently operates multiple HVAC and facility systems that support airport operations
Files
| File | Type | Posted |
|---|---|---|
| IFB_8100_SSC1031_0600_v1.xlsx | XLSX spreadsheet | |
| IFB_8100_SSC1031_TECH_DOC_v1.pdf | ||
| IFB_8100_SSC1031_MWDBE_PAC_v1.pdf | ||
| IFB_8100_SSC1031_BID_DOC_v1.pdf | ||
| IFB_8100_SSC1031_PAC1_v1.pdf | ||
| IFB_8100_SSC1031_ATT_v1.docx | DOCX document | |
| IFB_8100_SSC1031_ROCIP_v1.pdf | ||
| IFB_8100_SSC1031_PAC2_v1.pdf |
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