IFB_8100_SSC1031_MWDBE_PAC_v1.pdf

SUBMITTAL – Subcontracting Plan, No Goals

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SUBCONTRACTING FORM

In accordance with the City of Austin’s Minority and Women-Owned Business Enterprises (M/WBE) Procurement Program (Program), Chapters 2-9A/B of the City Code and M/WBE Program Rules, this Solicitation was reviewed by the Small and Minority Business Resources Department (SMBR) to determine if M/WBE Subcontractor Goals could be applied. Due to insufficient subcontracting opportunities and/or insufficient availability of M/WBE certified firms, SMBR has assigned no M/WBE subcontracting goals for this Solicitation. However, Offerors who choose to use Subcontractors must comply with the procedures of City’s M/WBE Procurement Program as described below. Additionally, if the Contractor seeks to add Subcontractors after the Contract is awarded, the Program requirements shall apply to any Contract(s) resulting from this Solicitation.

Instructions:

A. Offerors who DO NOT intend to use Subcontractors shall check the applicable “NO” box and complete this

Subcontract Form and include it with their sealed Offer.

B. Offerors who DO intend to use Subcontractors shall check the applicable “YES” box and complete this Subcontract Form and the Subcontract Plan and include all with their sealed Offer.

OFFEROR CERTIFICATION

Company Name

City Vendor ID Code

Is the Offeror City of Austin M/WBE certified?

☐ NO

☐ YES Indicate one: ☐ MBE ☐ WBE ☐ MBE/WBE Joint Venture

Using Subcontractors?

☐ NO, I DO NOT intend to use Subcontractors.

☐ YES, I DO intend to use Subcontractors.

If I am awarded a Contract and I am not using Subcontractor(s) but later intend to add Subcontractor(s), before the Subcontractor(s) is hired or begins work, I will comply with the City’s M/WBE Procurement Program and submit the Request For Change form to add any Subcontractor(s) to the Project Manager or the Contract Manager for prior authorization by the City and perform Good Faith Efforts (GFE), if applicable. I understand that, if a Subcontractor is not listed in my Subcontracting Plan, it is a violation of the City’s M/WBE Procurement Program for me to hire the Subcontractor or allow the Subcontractor to begin work, unless I first obtain City approval of my Request for Change form. I understand that, if a Subcontractor is not listed in my Subcontracting Plan, it is a violation of the City’s M/WBE Procurement Program for me to hire the Subcontractor or allow the Subcontractor to begin work, unless I first obtain City approval of my Request for Change form.

Name and Title of Authorized Representative (Print or Type) Signature/Date

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SUBCONTRACTING PLAN

Instructions. Offerors who DO intend to use Subcontractors may use M/WBE Subcontractor(s) or perform Good Faith efforts when retaining Non-certified Subcontractor(s). Offerors must determine which type of Subcontractor(s) they anticipate using (CERTIFIED OR NON-CERTIFIED), check the box of their applicable decision, and comply with the additional instructions associated with that selection.

☐ I intend to use City of Austin CERTIFIED M/WBE Subcontractor(s).

Instructions. Offerors may use Subcontractor(s) that ARE City of Austin certified M/WBE firms. Offerors shall contact SMBR (512-974-7600 or SMBRComplianceDocuments@austintexas.gov) to confirm if the Offeror’s intended Subcontractor(s) are City of Austin certified M/WBE and if these firm(s) are certified to provide the goods and services the Offeror intends to subcontract. If the Offeror’s Subcontractor(s) are currently valid certified City of Austin M/WBE firms, the Offeror shall insert the name(s) of their Subcontractor(s) into the table below and must include the following documents in their sealed Offer:

• Subcontracting Form (completed and signed)

• Subcontracting Plan (completed)

☐ I intend to use NON-CERTIFIED Subcontractor(s) after performing Good Faith Efforts.

Instructions. Offerors may use Subcontractors that ARE NOT City of Austin certified M/WBE firms ONLY after Offerors have first demonstrated Good Faith Efforts to provide subcontracting opportunities to City of Austin M/WBE firms.

STEP ONE: Contact SMBR for an availability list for the scope(s) of work you wish to subcontract;

STEP TWO: Perform Good Faith Efforts (Check List provided below);

STEP THREE: Offerors shall insert the name(s) of their certified or non-certified Subcontractor(s) into the table below and must include the following documents in their sealed Offer:

• Subcontracting Form (completed)

• Subcontracting Plan (completed)

• All required documentation demonstrating the Offeror’s performance of Good Faith Efforts

(see Check List below) mailto:SMBRComplianceDocuments@austintexas.gov

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(Offerors may duplicate this page to add additional Subcontractors as needed)

SUBCONTRACTOR

City of Austin Certified ☐ MBE ☐ WBE Ethnic/Gender Code: ☐ NON-CERTIFIED

Company Name

Vendor ID Code

Contact Person Phone Number:

Additional Contact Info Fax Number: Email:

Amount of Subcontract $

List commodity codes & description of services

Justification for not using a certified MBE/WBE

SUBCONTRACTOR

City of Austin Certified ☐ MBE ☐ WBE Ethnic/Gender Code: ☐ NON-CERTIFIED

Company Name

Vendor ID Code

Contact Person Phone Number:

Additional Contact Info Fax Number: Email:

Amount of Subcontract $

List commodity codes & description of services

Justification for not using a certified MBE/WBE

SMBR Contact Information SMBR Contact Name Contact Date Means of Contact Reason for Contact

☐ Phone OR ☐ Email

FOR SMALL AND MINORITY BUSINESS RESOURCES DEPARTMENT USE ONLY:

Having reviewed this plan, I acknowledge that the Offeror HAS or HAS NOT complied with these instructions and City Code Chapters 2-9A/B/C/D, as amended.

Reviewing Counselor Date

I have reviewed the complete Subcontracting Plan and CONCUR or DO NOT CONCUR with the Reviewing Counselor’s recommendation.

Director/Assistant Director or Designee Date

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Good Faith Efforts – Check List

☐ Contact SMBR. Offerors shall contact SMBR (512-974-7600 or SMBRComplianceDocuments@austintexas.gov) to obtain a list of City of Austin certified M/WBE firms that are certified to provide the goods and services the Offeror intends to subcontract out. (Availability List). Offerors shall document their contact(s) with SMBR in the “SMBR Contact Information” table on the following page.

☐ Contact M/WBE firms. Offerors shall contact all the M/WBE firms on the Availability List with a Significant Local Business Presence which is the Austin Metropolitan Statistical Area, to provide information on the proposed goods and services proposed to be subcontracted and give the Subcontractor the opportunity to respond to their interest to bid on the proposed scope of work. When making contact, Offerors shall use at least two (2) of the following communication methods: email, fax, US mail or phone. Offerors shall give the contacted M/WBE firms at least seven days to respond with their interest. Offerors shall document all evidence of their contact(s) including: emails, fax confirmations, proof of mail delivery, and/or phone logs.

These documents shall show the date(s) of contact, company contacted, phone number, and contact person.

☐ Follow up with responding M/WBE firms. Offeror shall follow up with all M/WBE firms that respond to the Offeror’s request. Offerors shall provide written evidence of their contact(s): emails, fax confirmations, proof of mail delivery, and/or phone logs. These documents shall show the date(s) of contact, company contacted, phone number, and contact person.

☐ Advertise. Offerors shall place an advertisement of the subcontracting opportunity in a local publication (i.e.

newspaper, minority or women organizations, or electronic/social media). Offerors shall include a copy of their advertisement, including the name of the local publication and the date the advertisement was published.

☐ Use a Community Organization. Offerors shall solicit the services of a community organization(s); minority persons/women contractors’/trade group(s); local, state, and federal minority persons/women business assistance office(s); and other organizations to help solicit M/WBE firms. Offerors shall provide written evidence of their Proof of contact(s) include: emails, fax confirmations, proof of mail delivery, and/or phone logs. These documents shall show the date(s) of contact, organization contacted, phone number, email address and contact person.

mailto:SMBRComplianceDocuments@austintexas.gov