NIGP 57547: Microfiche/Microfilm Reader Printer Supplies: Paper, Toner, etc.

NIGP 57547 Microfiche/Microfilm Reader Printer Supplies: Paper, Toner, Etc., an Item code, encompasses consumables and equipment supporting legacy document digitization and records management operations in state and local agencies. State and local buyers under this code procure ink and toner supplies for distributed printing environments, specialized microfilm and microfiche scanners for records digitization and conversion to digital formats, and related supplies sustaining analog-to-digital document migration projects. Issuing bodies include county governments (Hillsborough County, Salt Lake County), independent school districts (Austin Independent School District, School District of Manatee County), and municipal departments (City of Madison). School districts drive consistent activity under this code, frequently issuing requests for quotations on ink and toner supplies serving multiple campuses and administrative facilities, while county records management divisions and law enforcement records bureaus pursue sole-source and standardization procurements for specialized microfilm scanning equipment supporting long-term digitization initiatives.

Recent activity concentrates in Florida, Utah, Texas, and Wisconsin. Hillsborough County Sheriff's Office Records Bureau issued a notice of intent to single-source a Crowley Company UScan+ Advanced series production microfiche scanner in June 2026, with a comment period closing July 6, 2026. Salt Lake County's Division of Contracts and Procurement posted a sole-source procurement for a NextScan FlexScan microfilm scanner/digitizer (REC130929) estimated at $79,402.00, with comments due May 11, 2026, targeting standardization across county departments and legacy records conversion. Austin Independent School District requested competitive quotations for ink and toner supplies (27QTE015) with quotations due June 25, 2026, while the School District of Manatee County established a five-year technology equipment and supplies catalog discount framework (260107KD) with electronic bids due March 24, 2026, reserving the right to award all responsive and responsible bidders on a nonexclusive basis. The City of Madison issued an RFP for city-wide printing and mailing services (1500802026) with proposal submission due April 3, 2026, serving high-volume printing requirements for utilities and tax administration.