Hot Crack Sealant

The City of Temple is requesting bids on hot crack sealant for its Streets Department under ITB #34-01-27, with bids due June 23, 2026 at 10:00 a.m. and questions due June 16, 2026 at 12:00 p.m. A 5% local-vendor preference applies under Texas Local Government Code sections 271.905 and 271.9051 to bidders whose principal place of business is located within Temple city limits; the City may award to a local bidder if the bid is within 5% of the lowest non-local bid.

The scope calls for Crafco PolyFlex Type 3 hot crack sealant or an approved equal substitute, with an estimated annual quantity of 2,500 units delivered in 30-pound boxes. Vendors proposing substitutes must submit complete technical data sheets, safety documentation, product comparisons to the specified sealant, manufacturer information, and evidence that the substitute meets or exceeds all performance requirements. Delivery must be completed within seven calendar days of receipt, with all delivery costs included in quoted prices and shipped to 3210 E Avenue H, Building C, Temple, Texas 76501.

The estimated annual contract value is $45,000. Pricing shall be quoted per 30-pound box with all prices firm throughout the contract period and extended to a maximum of two decimal places. The contract term runs October 1, 2026 through September 30, 2028, with the City retaining the right to extend for up to three additional one-year periods subject to mutual written agreement and satisfactory performance. Payment terms are Net 30 upon receipt of invoice. The City is exempt from Texas sales tax and federal excise tax. No credit card processing fees are permitted when a procurement card is used.

Bidders must submit the Bidder Information Form, Pricing Form, Conflict of Interest Questionnaire if applicable, Local Preference Declaration if applicable, and Federal Vendor Certification Form, attesting to compliance with extensive federal requirements including debarment and suspension, Davis-Bacon Act wages, EEO, anti-lobbying, Buy America provisions, and Texas-specific requirements. The City reserves the right to conduct a credit check before award. Virtual public bid opening follows submission. Anticipated award is October 2026.